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4.11 <br />Community Room Use Policy <br />Page 2 of 4 <br />3. Room Reservations may be made up to 24 months in advance by the City of White Bear <br />Lake; and up to 12 months in advance for White Bear Lake-based civic groups, non- <br />profit organizations, community clubs, and up to 6 months for residents or businesses <br />located in the City. <br />4. The following steps are to be taken by the applicant to reserve the Community Room: <br />a. Contact staff at the Sports Center at (651) 429-8571 to check the availability of a <br />particular date and receive a rental packet. (If the desired date is open and within the <br />allowable reservation timeframe, it will be tentatively held for 5 business days.) <br />b. By the end of 5 business days, individuals making the request must return the <br />completed permit form with required reservation fee or notify the Sports Center to <br />cancel the tentative reservation. <br /> <br />Permit for Use: A permit will be denied if the Community Room has been previously reserved <br />or if the requested use is for an activity contrary to this Policy or City ordinance. The City <br />reserves the right to deny or cancel a permit if the regulations are violated. Permits may not be <br />assigned, transferred, or sub-let to anyone other than the person/organization making the <br />application. <br /> <br />Available Dates/Hours for events not sponsored by the City: <br />1. May 1st – Labor Day: Monday - Sunday 8:00 am – 2:00 pm <br />2. Labor Day – April 30th: Monday - Sunday 8:00 am – 10:00 pm <br />3. The Community Room is closed for private events on City holidays. <br />4. The Community Room is available at 8:00 am and will close no later than 10:00 pm for <br />any function. <br />5. Private parties will be allocated a maximum of six hours. <br />6. A maximum one event per day on weekdays, and a maximum of one event per weekend <br />(Friday – Sunday) will be held. <br /> <br />Restrictions on Use: <br />1. A maximum capacity of 75 attendees. <br />2. The Community Room reservation includes the use of the community room, and <br />adjoining kitchen and restrooms. Guests may also enjoy non-exclusive use of the <br />adjacent porch and patio. Please note the general public has a right to enjoy these shared <br />outdoor spaces during scheduled events and functions. <br />3. The applicant must agree to follow these rules: <br />a. Supervise the conduct of the members/guests of their event; <br />b. Use only the spaces approved for use; <br />c. Do not remove or disrupt any displays; <br />d. Leave the spaces used in a clean and orderly fashion; <br />e. Ensure functions conclude at the closing time stated on the permit; <br />f. Assume full responsibility for its group’s conduct and for any loss, breakage, or <br />damage to the room, equipment, displays, and/or furnishings. <br />g. Comply with all City ordinances, Minnesota State Statutes, Federal laws, and the <br />established rules for use, which apply to the authorized users of the Community <br />Room. <br />4. The applicant is solely responsible for any and all damage incurred while utilizing the