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4.11 Community Room Use Policy Page 3 of 4 Community Room. 5. No live bands or excessive noise from stereo or AV equipment is permitted. If noise complaints are received, the City and/or building management reserves the right to terminate the event immediately. No refunds will be given in this type of instance. 6. Nothing may be taped, tacked, stapled, or nailed to the walls, ceiling or floor. 7. The Boat Works Commons property is a smoke-free environment. Smoking is prohibited in the Community Room and discouraged on the adjacent porch, patio and public plaza. 8. Fees and Policies may be waived at the discretion of the City Manager. 9. Agree to Use a White Bear Lake-based business for any outside catering contracted for all food service. Alcoholic Beverages: 1. No compensation may be exchanged for alcoholic beverages. This includes donations, advance ticket sales and tips. Exception to this would be a caterer who has a liquor license or a private party who has obtained a permit through the City. A copy of the license or permit must be submitted with Community Room Agreement. 2. No alcoholic beverages may be served after 10:00 p.m. 3. All parties consuming liquor pursuant to the authority established by the Municipal Code, Article X, §1001 and §1002 “Alcoholic Beverages” shall be required to conform to all City and State liquor laws. 4. Persons dispensing liquor must be of legal drinking age (at least 21 years of age). 5. Proof of insurance must be provided if serving alcohol, prior to date of use. 6. The City of White Bear Lake reserves the right to require security for events held in the Community Room when alcoholic beverages are on site. The renting party is responsible for payment to the city for all security fees. Room Setup and Decoration: 1. A renter is to call the White Bear Lake Sports Center staff 30 days prior to the event to make an appointment to finalize room set-up, caterer arrival times, and any special requests. All additional items brought into the Community Room must be approved by city staff. 2. Decorating of the Community Room is prohibited with the exception of linens and table centerpieces. 3. Room set-up will be done for private parties by city staff based on the agreed floor plan unless other arrangements have been made. 4. Confetti may not be used in the building nor may items be taped on the walls. Candles must be battery operated. Fog machines are not permitted in the Community Room. Violation will result in loss of damage deposit. Event Attendant: At the time a person or group reserves the Community Room, staff will assess whether or not an event attendant is required. Typically, community groups renting for fund- raising purposes will not require an event attendant. Event attendants will monitor the event beginning no less than one (1) hour after alcohol is served to guests or until the guests have departed. Liability: The City of White Bear Lake and Boatworks Commons, LLC are not responsible or