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LA515-1-859180.v2 2 Bidding Instructions 1. Bid Form. The City’s bid form must be completed by the bidder. The bidder shall enter the bid amount using numbers. The bidder shall not change any of the wording of the bid form. No special conditions or contingencies shall be added to the bid form by the bidder. A bid containing an alteration or erasure of any amount will be rejected unless the alteration or erasure is crossed out and the correction is printed or typed in ink and initialed by the person(s) signing the bid form. The bidder must fill out and sign the bid form in ink. Bid forms filled out in pencil will be rejected. If the bidder is a partnership, the bid form shall be signed by one or more of the partners (as required by the partnership agreement), and the names and addresses of all partners shall be entered upon or attached to the bid form. If the bidder is a corporation or limited liability company, an authorized officer must sign the bid form and the corporate seal (if any) must be affixed to the bid form. 2. Bid Security. A bid security in the form of a bid bond issued by a surety company authorized to do business in the State of Minnesota and acceptable to the City, a cashier’s check or certified check from a federally insured bank made payable to “City of Lake Elmo” for not less than five percent of the amount of the bid shall be required and shall be submitted with the bid. The bid security shall serve as a guarantee, which may be forfeited and retained by the City in lieu of its other legal remedies if the contract is awarded to the bidder by the City and after 10 days of receiving notification of the award of the contract, the bidder fails to submit the required performance or payment bonds, provide the required insurance or enter into the contract with the City. Bid securities of unsuccessful bidders will be returned by the City within seven business days after award of the contract or rejection of all bids. The bid security of the successful bidder will be retained by the City until a contract satisfactory to the City has been executed, performance and payment bonds have been furnished by the successful bidder and evidence of the required insurance has been provided. If a successful bidder fails or refuses to either enter into the attached Contract, to provide the required insurance or to furnish the performance or payment bonds, that bidder’s bid security shall be forfeited to the City as liquidated damages. 3. References. Each bid shall be accompanied by a list of similarly constructed tennis or pickle ball projects that were constructed by the bidder that are presently in service. Each reference must be built of the same construction style as these instructions call for. The list shall include customer’s name, address, the date the project was completed and a current contact person’s name and phone number.