09-09-25 City Council Workshop Packet

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Phase 5 – Procurement Procurement Services from SFD highlight our ability to deliver a project as well as create value through savings and increased purchasing power of specialty scopes and because our operational expertise leads to far better end-user experiences and efficiencies. Throughout the procurement process, SFD will provide pre-qualified vendors, recommendations, RFPs, Proposals, Submittals, RFIS, and additional coordination information as needed. Additionally, through the FFE and OS&E scopes, we will provide information and lists of purchases that would otherwise be overlooked in a typical scenario. This saves you time, money, and headaches because your operating staff arrives to a turn-key facility. Your Management Team can focus on building your business instead of purchasing floor scrubbers and maintenance equipment – and these expenses can be capitalized instead of coming from your start-up operating budget. The following tasks will be completed through the procurement phase: • Assist with the procurement of construction related services. Determine the best delivery approach method. Assist with the issuing of an RFQ/P for Construction Services to the most capable pre-qualified firms including a Bidder’s Interest Campaign. Upon receipt of the bids, SFD shall evaluate the bids and shall make recommendations to the Client. • Execute an agreement for construction services. • SFD shall maintain and update the Master Schedule. • SFD shall prepare and distribute project cost reports during the Procurement Phase. • SFD shall prepare and distribute cash flow reports during the Procurement Phase. • Assist in development of efficient means of communication among all parties. • Procure other related services to support the design and construction process. • Perform and schedule procurement of FF&E and OSE equipment Phase 6 - Construction • SFD will oversee the activities of each of each Project Team member by monitoring their progress, reminding each of its responsibilities and obligations. We ensure that the Project Team is properly advised of their respective status to the other Project Team members. • SFD shall conduct a Pre-Construction Conference during which SFD shall review the Project reporting procedures and other requirements for performance of the Work. SFD shall review, establish, and implement initial construction procedures and processes between the Project Team members. This will include reviewing and processing of RFI’s, shop drawings, samples, and other submittals; contract schedule adjustments; change order proposals; written proposals for substitutions; payment applications; and the maintenance of logs. • Review the Construction Contractor’s organization and management plan suggesting options to maximize cost-effective completion. • Review the Construction Contractor’s pre-construction services plan. • Review the Construction Contractor’s plans regarding site preparation and logistics. • Work with the Construction Contractor and the Project Team to coordinate the Construction Contractor’s project controls and reporting systems. • Review Construction Contractor’s construction estimates and updates. • Review proposed construction schedule as to overall reasonableness which includes the ability to meet the critical path dates. Assist in development of procedures to be used by Construction Contractor to bid various phases of the project. Once agreed upon, monitor these processes. • Review Construction Contractor’s cost-control plan.