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Request for Proposal REPLACEMENT OF NATRUAL GAS SERVICE LINES Cimarron Manufactured Housing Neighborhood Lake Elmo, Minnesota Overview This document solicits proposals from qualified natural gas service installation contractors to undertake a City -funded project to replace deteriorating natural gas services from meter to appliances on 44 manufactured housing units located in the Cimarron Manufactured Housing Neighborhood in Lake Elmo. All work shall be completed by June 30, 2006. This project is funded from Federal CDBG Grant funds. Therefore, Davis Bacon Wage Scales must be paid. The City will undertake all other Federal fiscal and reporting requirements. Background In 2003 the City contracted a visual inspection of the natural gas service connections of the 200 oldest manufactured housing units in the Cimarron — many of which are nearly 40 years old. The outcomes of that inspection project revealed circumstances of improper installation, improper alterations to the services and physical deterioration of service piping, unions and valves. The City has determined that the gas service problems observed may constitute a potential threat to public safety, and replacement of those appurtenances is therefore in the Public interest. The City has also determined that many of the Cimarron manufactured housing owners with observed gas service line concerns do not have the personal financial resources available to expediently replace the natural gas services within their homes. rminations by Responding have been reserved to provide City financial assistance t Oqua05 lifying Cimarroity n homeowners owne st for the purpose of the necessary natural gas service line replacement. Those funds will be available to pay for the contractor's replacement services/materials where the property owner can not do so. Description of Tasks In development of the proposal, the contractor should assume that the following tasks will be performed for 44 manufactured housing units in Cimarron, as specified by the City: • Preparation by the contractor of a complete Work Order for each manufactured housing unit which details the replacement tasks/materials deemed to be required, and the contractor's labor/materials quote and schedule to complete the required replacements. • The contractor shall secure City permits for each unit on which gas service replacement work will be conducted. The City will waive all permit fees, but permits must be secured before work commences. Completion by the contractor of all work specified by the Work Order as approved in advance by the City. Contractor Qualification All contractors responding to this solicitation shall be licensed by the State as Plumber/Gas Fitter. Evidence of licensure must be attached to all proposals submitted responsive to this certification.