09-24-02 CCM - Laserfiche WebLink

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is to install two this year and the City Planner said there was funding the last time he checked. There was discussion about moving the current alarm, lowering the volume and turning it off at a certain hour. The Mayor said we should plan on adding one alarm per year as part of the CIP. The Finance Director will add civil defense to the CIP. Council member Siedow inquired about the 4-wheel drive vehicle. Mr. Malmquist mentioned that originally the vehicle was to be replaced in 2003 but they had an emergency purchase in 2002. They are going out 5 years for its replacement. He wanted to replace the old vehicle with a 4-wheel drive but under the circumstances couldn't. The 4-wheel drive is needed to get to the locations and carry the equipment they need. Council member Siedow said he could see going up to a 4-wheel drive but the price on the CIP is for a new vehicle. Mr. Malmquist mentioned it is for a new vehicle. Council member Siedow said that we would be moving from a used car to a new vehicle. He mentioned there are a lot of used 4-wheel drive vehicles available and they are not used that much, the use is mainly everyday use on the freeways. Mr. Malmquist mentioned he is in the vehicle everyday. Council member DeLapp stated that it is for department personal use, not 4-wheel drive to get from one place to another. The Mayor said there is equipment to haul and the purchase is for 2007 and we don't know what the City's needs will be. There is the ability to purchase a used police vehicle, the City has done very well in the past. State vehicles are also an option. Mr. Malmquist is just looking at a vehicle that meets the needs. The consensus is for a used vehicle. Administration The Mayor asked if we could wait until 2004 for a telephone upgrade. The Finance Director mentioned this portion of the CIP was compiled prior to the mobile office. The Mayor said we need to look at moving things around and moving the telephone service up to 2003. Council member Armstrong asked how many people answer the telephone. The City Administrator mentioned that we all do but there are only 4 lines and that includes the fax line. The Mayor commented that if we are on calls and calls are coming in, the person calling receives a busy signal. The City Administrator mentioned that we are ahead on upgrading the network, we should revise the cost estimate for networking. We do need to upgrade Sharon's computer and look at costs for additional staff. Council member DeLapp asked if we should be looking at leasing computers. The Mayor, City Planner and City Administrator explained that we are purchasing computers at very reasonable prices, most of the investment is done, we need to maintain and upgrade as needed for new staff. Council member DeLapp suggested we obtain a report from the telephone company on the number of calls coming into City Hall. The Finance Director agreed to contact the telephone company and request this information if it is provided at no charge. We need to move the telephone costs to 2003. The City Administrator added that the copy machine will probably be moved out past 2005. Page 5 of 9