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� Info Memo for 12_18-84 Council Meeting Page 3 ' Some questions have surfaced regarding the pay scale and structure for `this recording secretary" There are a lot of uncertainties as to the best method for the City to receive these minutes and a lot will depend , `n n the individual that is selected for recording secretary" I will be / ynegotiating the pay for this position with each individual in an effort ` to get the best quality work for the best price for the City` You should be made aware that when Ilene Johnson substituted for the recording secretary in 1963, she more often than not received in excess of $100 per meeting. This cost included the time and expense for travel, the time for attending meetings and the time and expense of the equipment for her to transcribe these minutes. I feel that this is too much to be paying for a recording secretary to take minutes" I do not believe that a recording secretary should be receiving more per hour than either Kathy or Mary receive, Both of these office workers will be receiving $7"45/hr in 1985, I think that at a maximum we should he offering is up to $6.50 for the recording secretary with payment of up to a maximum of $80 per meeting" Gome of the questions and cost factors that surround this position on include travel expense and time, where the individual will be working on these Minutes, either at home or at City hall, and the speed and skill of the individual in relationship to the pay they are requesting" For example/ one individual may request $10/hr and if there are 10 pages of minutes it may only take this individual six hours" Whereas, a less qualified individual may request only $6"50/hr but to do a 10 page minute summary may require her to do 15 hours of work" All of these factors must be considered and after we hire an individual e should Indicate that the wage for this position will he reviewed along with the minute taking system after six months,, 'You cap rest assured that I will be attempting to get the best individual at the best cost for the City" The Council may want to consider an alternative to hiring a Planning Commission secretary. This alternative would be to have the Parks and Planning Commission and City Council minutes only include official action, i"e" motions, and to keep a*record of what was actually said at the meetings by retaining the tapes for five years" This would �eliminate the need for a recording secretary and free up a great deal of Mary's time for other work. 10" The Planning Commission has been working on an I-94 Plan off and or for all of 1984. They have now reached a consensus as to the type of controls that can be implemented to help insure compatible land use, high quality development and encourage the more intensified development to take place in Section 32" What is being proposed by the staff and the Planning Commission is the creation of a new overlay district called the Interstate Corridob Overlay District" Briefly, this district will work the same as other overlay districts that we have in the CitZ.such as the Shoreland District or the Floodplain District, Any proposed development that would take place along I-94 would have to request rezoning to a use that is currently in $he code" The development must then meet all of the conditions that are , currently in the code plus the conditions of the overlay district" The \` Overlay district includes performance standards on the type of development that can take place" This district puts conditions on the type of building allowed, parking requirements, drainage requirements, screening and especially the amount of sewage that is allowed to be generated by the type of development.