12-01-98 CCM - Laserfiche WebLink

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LAKE ELMO CITY COUN1 , MINUTES DECEMBER 1, 11... 4 M/S/P Armstrong/DeLapp — to appoint Ellen Neuenfeldt to a three-year, full voting member of the Parks Commission with this term expiring December, 2001. (Motion passed 4-0). B. Purchase of Trench Boxes Mayor Hunt and Dan Olinger inspected two used trench boxes that the City of North St. Paul is selling for $5,000. These boxes cost approximately $12,000 new. The City does not have any trench boxes, something required by OSHA for the performance of certain forms of excavation. In the past, we have rented them, but have had to go as far as Rosemount to get them. Staff recommended that the City approve the purchase of these trench boxes and offered the following motion. M/S/P DeLapp/Armstrong — to approve the purchase of two used trench boxes from the City of North St. Paul at a cost of $5,000 for both, plus applicable sales tax, if necessary. The cost is to be a debit to the City Water Utility Fund. (Motion passed 4-0). Council member DeLapp stated that if it were anticipated this cost would put the Water Utility Fund in arrears, this motion would be reconsidered. C. Appointment to MAC Mayor Hunt recommended Charles Stanley, 8640 42"d Street, who has a mechanical background, be appointed to the Maintenance Advisory Committee. M/S/P Hunt/DeLapp — to appoint Charles Stanley, 8640 42"d Street, to serve on the Maintenance Advisory Committee. (Motion passed 4-0). D. Review of MAC Minutes Mayor Hunt reported the MAC met on November 23, 1998 and discussed the CIP for the Maintenance Dept. and the condition of the equipment due to increased deterioration because of lack of proper storage. A few pieces of equipment will have their CIP dates changed. A complete list will be forward to the Finance Director for inclusion in the CIP. The sweeper has more than paid for it and is scheduled for replacement. The MAC, by motion, recommended the Maintenance Dept. be authorized to prepare specifications for the purchase of a reconditioned sweeper and to send the specifications out for quotations. MAC had a concern on the need for a maintenance facility, which was brought up three years ago. Dan Olinger will try to set up a date for a visit to see the weather warning and monitoring satellite system at No. St. Paul. 7. CITY ENGINEER'S REPORT: A. Escrow Reduction — PrairieHamlet Planner Dillerud reported the City Engineer submitted a November 25, 1998 certification regarding complete work for Prairie Hamlet and recommended reduction in the escrow account held for the City as security. Two concerns/issues were raised: I. The City Engineer has determined that landscaping for the Developer has requested each escrow reduction have been installed inconsistent with the approved Landscape Plan. No reduction in this escrow line item is recommended pending corrections to comply. 2. The City Engineer had recommended previously that the Administrative Fee line item be reduced to $4,516. That was not done — it has remained at $9,010 pending completion of all inspection work, and billing of City administrative charges to this project. Based on the modification from the City Engineer's letter regarding Administrative Fee escrow, staff recommended reduction in the escrow account to $81,798. (($56,429 + 9,010))* 1.25). LAKE ELMO CITY COUNCIL MINUTES DECEMBER 1, 1998