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Mounds View City Council January 13, 2003 <br />Regular Meeting Page 3 <br />policy was implemented and there is no agreement to repay the legal costs. He then indicated <br />that, since the City has no leverage to collect, it would be difficult to do so. <br />Finance Director Hansen indicated he would like to have a discussion before Council concerning <br />implementing a policy for writing off these non-collectable receivables to remove them from the <br />books. <br />Council Member Marty suggested addressing the ones that happened after the policy was <br />established possibly by the next time just and correct claims are before Council. <br />Finance Director Hansen indicated there are some receivables that the City has no leverage to <br />collect and those need to be written off the books so Council would need to implement a policy <br />for doing so. <br />Finance Director Hansen indicated there was one or two where the City and the developer were <br />at odds over the matter and they are examples of ones that will never be collected. <br />Mayor Linke asked if the developers were told they would be charged. <br />Finance Director Hansen indicated the ones started in the last six to nine months were told the <br />City expected them to pay for any of the City's legal fees but there is one case where the <br />development did not proceed and there was a disagreement with the developer and that is a case <br />where there is not a lot of leverage to collect. <br />Mayor Linke asked if the City had the authority to certify it to the taxes. <br />Finance Director Hansen indicated specific conditions have to be met in order to certify. <br />Council Member Marty commented that the amounts should be paid before any further action is <br />taken. <br />Council Member Stigney said he thinks the City should make an effort to contact the developers <br />and demand payment. <br />Finance Director Hansen indicated Staff has been contacting the developers continually for at <br />least six months and had recently stopped sending letters on a couple of them because the City <br />has received no response. <br />Council Member Stigney said he would like Staff to bring a letter to Council for approval with a <br />demand for payment as he is not comfortable with just writing off the amounts. <br />Interim City Administrator Ericson indicated Staff would review the past due invoices and <br />provide a report on what has been done in the past for Council consideration. <br />Council Member Gunn asked what the fee was for. <br />