Resolution 6796 - Laserfiche WebLink

Home Browse Search

• CITY OF MOUNDS VIEW POSITION DESCRIPTION Position Title: Assistant to the City Clerk/City Administrator Department: Administration Accountable to: City Administrator Status: Exempt PRIMARY OBJECTIVE OF POSITION Provides administrative support to the City Council, City Administrator and requires strict confidentiality. Performs a variety of routine and complex clerical, office management, administrative and project management work. Works with the City Administrator and other department directors to assure compliance with the City's policies, goals and programs to achieve interdepartmental communication and cooperation. May coordinate general maintenance and repair work to maintain the City Hall building during regular work hours and non-regular work hours as needed including determining need for, recommending and arranging for outside contract service to maintain building operations, as well as maintaining and purchasing office equipment. • SUPERVISION RECEIVED: Works under the closer supervision of the City Administrator. SUPERVISION EXERCISED May coordinate the daily activities of student workers/volunteers including work assignments, reviewing quality and quantity of work performed and balancing workloads needed to support other departments. ESSENTIAL DUTIES AND RESPONSIBILITIES Communications • Complies, prepares and distributes agenda packets including City Council, EDA, and various task forces for the City Council, Department Heads, and other parties to ensure all parties are informed of items to be reviewed at scheduled meeting. • Prepares and publishes legal notices and ordinances according to established law and City procedures. Notarizes and certrfes official documents. Composes, types, and edits a variety of correspondence including letters, newsletters, resolutions, proclamations, reports and other materials requiring judgment as to content, accuracy, and completeness. May develop and coordinate the publication of the New Residents Guide, Business Directory, Community Profile and Municipal Directory. Coordinates, organizes and tracks multi-departmental committees to ensure effective i communications and building operations throughout City Hall.