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02/24 '99 08:23 ID:CITY OF W ST PAUL FAX:6515524190 PAGE 2 <br /> POSITIO DESCRIPTION <br /> 1111 N�y P-tind a V5l,122 —5(044,102._ <br /> $ c:N Z 90 <br /> POSITION TITLE; City Clerk/Assistant City Manager <br /> DEPARTMENT: Administration <br /> TTATUS; Regular, Exempt <br /> AccOUN BLE TO: City Manager <br /> POSITION SUMMARY <br /> The purpose of this position is to provide assistance to the City Manager in order to facilitate the <br /> operation of the government. Serves as City Clerk and is responsible for all City Clerk duties <br /> including serving as staff for the Economic Development Commission. Fills in for the City <br /> Manager during extended absences. <br /> ES$ENTIAL DUTIES AND RESPONSIBILITIES <br /> 1. Maintains all official documents, ordinances and resolutions. Updates, codifies and <br /> distributes all pertinent documents. Responsible for records management. <br /> 2. Supervises and participates in all election activities, selection of election personnel and <br /> voting places, publishing election notices and election tallies. <br /> 3. Supervises the issuance of licenses in accordance with State laws and local ordinances <br /> and maintenance of all related records. <br /> 4. Serves as staff advisor and facilitator for the Economic Development Commission. <br /> 5. Keeps City Manager informed on all important developments which the Manager will <br /> need to know to function effectively. Assists City Manager with projects as assigned. <br /> 6, Supervises the overall maintenance and upkeep of the Municipal Center and all its <br /> related equipment and operations. <br /> 7. Assists in keeping Department Heads and other staff informed of current personnel laws <br /> and practices. Recommends personnel ordinance updates as necessary. <br /> 8. Fills in for the City Manager during extended absences. <br /> 9. Performs other duties and assumes other responsibilities as are apparent or delegated. <br />