Agenda Packets - 1999/03/01 - Laserfiche WebLink

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$39,995 - $49,199 CITY OF CRYSTAL POSITION DESCRIPTION Position Title: Office/Communications Manager FLSA Status: Exempt Department: Administration Salary Range: OTA11 POSITION OBJECTIVE To coordinate the clerical functions of the City Hall Office Assistants;to maintain.office equipment including fax machine, copier, and typewriters;to manage paperflow to meet the demands of the Community Development, Engineering, Finance and Administration Departments. To act as Communications Manager including responsibility for telephone system, cable television coordination, and desktop publishing. DUTIES AND RESPONSIBILITIES Supervision • Coordinates daily activities of assigned clerical staff, including: making work assignments,reviewing quality and quantity of work performed and balancing workloads between staff • Responsible for performance evaluations on assigned clerical staff • Coordinates, supervises and trains the clerical staff and functions. • Coordinates schedules of clerical staff including breaks, lunches and paid time off so that minimum staffing levels are maintained. • Approves time sheets and leave requests for clerical staff • Responsible for recommending and implementing measures which will continually improve customer service to residents in the assigned areas. Workflow Analysis • Analyzes current methods for performing work in assigned areas of responsibility. • Makes recommendations to the appropriate department head for improvements and implements approved changes. Communications • Responsible for design and publication of quarterly city newsletter. • Responsible for design and publication of quarterly employee newsletter. • Assists and oversees design and production of city forms, certificates,flyers,manuals, brochures, and other printed material for all city departments. • Coordinates cable specials & attends cable coordinator meetings at NWCTV. • Coordinates cable generator use/messages. • Responsible for City telephone and voicemail system. • Coordinates weekly Status &Information updates for city staff • Administers cellular phone program. Records/Files • Responsible for oversight of all Community Development and Administration filing, including compliance with the Data Practices Act.