Laserfiche WebLink
Item No: 8E <br />Meeting Date: November 14, 2016 <br />Type of Business: Consent Agenda <br />Administrator Review: ____ <br /> <br />City of Mounds View Staff Report To: Honorable Mayor and City Council <br />From: Brian Erickson, Public Works Director <br />Item Title/Subject: Resolution 8657, Approve Request for Quotes for 2017 Mounds <br />View Boulevard Median Mowing Services <br /> <br />Introduction: <br />Mounds View Boulevard (CSAH 10) bisects the City of Mounds View and is a significant feature <br />of the city. As such, the maintenance of the boulevard is a reflection of the city and one of the <br />Council goals is: <br />Focus on corridor maintenance, aesthetics, landscaping and appearance; pursue <br />linkages to promote regional trailway connectivity. <br />In light of this, staff has drafted a request for quotes (RFQ) for median maintenance along the <br />length of Mounds View Boulevard within city limits as well as weeding and landscape <br />maintenance at the planters located at various point along the boulevard. <br /> <br />Discussion: <br />Mounds View Boulevard maintenance is currently performed by several entities to include: <br />• Ramsey County – center median maintenance <br />• City of Mounds View – boulevard/shoulder mowing and weeding <br />• Property owners – boulevard/shoulder mowing <br />This results in various levels of maintenance along the corridor ranging from neatly trimmed and <br />weed free to overgrown and unkempt. It should be noted, that Ramsey County is relatively <br />responsive when the staff requests that they mow the median; however, their available staff is <br />limited and the maintenance standard is lower than desired. In addition, it is not uncommon for <br />trash to accumulate in the median, and Ramsey County does not remove that. <br /> <br />With the Council’s goal of ‘Focus on corridor maintenance, aesthetics, landscaping and <br />appearance…’ staff has met with various vendors to establish the ability of contractors to <br />perform the mowing and maintenance of the median. These vendors indicated that they could <br />do this work on a routine, recurring basis. As a result, staff has drafted a request for quotes <br />(RFQ) to cover the work required under this contract. <br /> <br />The RFQ contains a standard for mowing with estimated frequency for the spring through fall <br />(May 1 - October 31) timeframe. The mowing also includes trash removal, trimming around <br />signs and traffic signals, and removal of grass clipping from the road surface as required. <br />Weeding and landscape maintenance also has an estimated frequency for the spring through <br />fall work. The RFQ requires the vendors to provide hourly pricing for mowing and landscaping <br />along with an estimated number of hours to perform the work. A weekly ‘scouting’ report is <br />required as part of the work so that staff can address possible issues and track the work <br />performed. <br /> <br />Should the Council approve this RFQ, the contractors would be required to return their quotes <br />by February 10, 2017, at which time staff will evaluate and then return to Council for approval of