Agenda Packets - 2015/08/24 - Laserfiche WebLink

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Stantec Consulting Bolton & Menk, Inc. Design $119,000 $165,860 Bidding $5,900 $2,340 Construction $232,100 $147,200 Total $357,900 $315,400 Portion of Construction Cost ($3,486,438) 10.3% 9.0% As can be seen, Bolton & Menk has an overall lower fee for this project despite having a higher design cost. Staff has reviewed the proposals and the following points are significant in making a recommendation: • Stantec’s Project Manager has left the firm and taken a position a different firm. • Bolton & Menk’s design team assigned to this project is familiar with Mounds View, having worked on the initial phase of the Street and Utility Improvement Program. • Bolton & Menk’s support will be equivalent to the support received from Stantec (i.e. project meetings, on-site inspection, etc.). • Bolton & Menk has a higher number of hours (30% more) for construction observation. • Engineering staff has a working relationship with each firm as Bolton & Menk is the designer for the Silver View Park Trail and CSAH 10 Trail Segments 6 and 11. In addition, the Director of Public Works has worked with Bolton & Menk’s senior management for nearly 10 years. In light of this information, staff’s recommendation is that Bolton & Menk, Inc. be awarded the design phase of the project. The engineering, design, and public interface ability of each firm is similar. The savings on this final portion of the Program allows for the work to be completed in the most efficient manner. Compensation is based on an hourly basis plus reimbursable expenses with an estimated maximum fee of $165,860 for the design phase. If approved, staff anticipates that the Council will consider authorizing engineering services for the bid phase after bidding documents are complete and for the construction phase after public bids have been received. In addition to the design work, geotechnical evaluations were awarded as part of the Area H project. The evaluation has been completed by Braun Intertec and will be provided to the selected design firm. The testing required for the construction phase of the work will be presented to City Council at a later date for award. Recommendation: Public Works recommends that the City Council adopt the attached resolution authorizing Bolton & Menk to perform engineering design services and prepare bidding documents for Area I of the Street and Utility Improvement Program. Doing so will allow the project to stay on schedule for construction next year. Funding these services has been budgeted for 2015 under Street Improvement Fund (485-4470-7050) for $348,644. The design fee of Bolton & Menk is $165,860, well below the budgeted amount. Respectfully Submitted, Brian Erickson, P.E.