Agenda Packets - 2014/03/24 - Laserfiche WebLink

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Item No: 7J _ Meeting Date: March 24, 2014 MO7 7N_DS VVfE AT Type of Business: Council Busing 1J1V1JJ ♦1L;►1' Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Public Works Supervisor Item Title/Subject: Resolution 8238 Approving the Purchase of a 2015 Service Truck for the Parks Department Background/Discussion: As part of the Public Works Department's maintenance program, service trucks are purchased for the departments to perform the needed maintenance and inspections required throughout the City. The Parks Department has in use a 1999 Ford 250 truck with a utility box. This truck is used for making repairs in the park buildings, play ground equipment and on the irrigation systems. This vehicle was budgeted to be replaced in 2009 and has been postponed a number of times as Staff has been evaluating the needs of the Parks Department. Discussion: Staff has received a quote off the State of Minnesota Cooperative Purchasing Venture for a new 2015 F350 4x2 Regular Cab with an 8' box for a cost of $26,587.77 from Midway Ford of Roseville MN. In addition to the Cab and chassis staff has received a quote off the State Of Minnesota Cooperative Purchasing Venture from Crysteel Truck and Equipment from Fridley MN, for a new service body and V -Mac Compressor. 1) Box with options $27,453.30 2) V -Mac VR70 $10,425.00 3) Trade in of 8" box 700.00 4) Total for service body And V -Mac VR70 $37,178.30 Total cost of the unit including the service body and V -Mac compressor is $63,766.07, not including any tax or license fees. Staff has also received a quote for a trade-in of unit #404 from Roseville Midway Ford in the amount of $3,000.00. Staff feels this trade-in value is too low and the unit would receive a higher dollar amount at auction. This will make the final cost for a service truck at $63,766.07. Funds are in the 2014 budget, Vehicle and Equipment account, 460-4360-740, of $63,000.00. Recommendation: Staff recommends the purchase of a 2015 F350 regular cab and chassis off State Of Minnesota Cooperative Purchasing Venture from Roseville Midway Ford of Roseville MN for a cost of $26,587.77 not including. the sales tax or license fees. Staff also recommends approving the purchase of the service body options along with a VMac under the hood air compressor from Cysteel Equipment of Fridley at the cost of $37,878.30, and allow for the trade-in of the 8' box for $700.00 for the cost of $37,178.30 not including sales tax. Staff is also recommending that the Council approve placing unit #404 on auction in order to receive a higher trade-in value and use those dollars to offset the final cost of the new truck. Staff is recommending a 5% contingency in the amount of $3,188.30 for any unforeseen expenditures. Funds are in the 2014 Budget, 460-4360-7040. Respectfully submitted, Don Peterson Public Works Supervisor