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4 <br />of Mounds View Staff <br />Item No: 08A <br />Meeting Date: March 24 2014 <br />Type of Business: Consent A e a <br />Administrator Review: <br />To: Honorable Mayor and City Council <br />From: Don Peterson, Public Works Supervisor <br />Item Title/Subject: Resolution 8228, Approving the Purchase of Grouped Mailbox <br />Supplies for 2014 Street and Utility Improvement Project - Area <br />G <br />Introduction: <br />As part of the street improvement projects, the City purchases mailboxes and the lumber for <br />Public Works personnel to fabricate the mailbox post assemblies (the street contractor is <br />responsible to install the posts and mailboxes). This requirement is found in the City Code, <br />Chapter 202, Public Improvements (Section 202.09, Subd. 2): <br />j. In projects involving new street construction, and mill and overlays, mailboxes will be <br />grouped on gang posts in numbers logical to the spacing required. This practice will insure <br />the proper placement of the mailboxes, reduce. potential roadside hazards, and generally <br />clean up the edge of the street. The cost of the new posts and installation will be added to <br />the project. Residents of overlays and mill and overlays may request the new posts and <br />installation, which will be added to the cost of the project. (Ord. 654, 2-14-00) <br />The City Council recently approved bidding documents and authorized advertisement for the <br />2014 Street and Utility Improvement Project — Area G on February 10, 2014 (Res. 8213), <br />whereby initiating the need for purchasing the supplies for the mailboxes and the mailbox <br />post assemblies for the Area G project. <br />Discussion: <br />Staff received quotes for (56) 6x6x8 and (35) 6x6x10 rough cedar posts, (25) 1x8x1Oft green <br />treated lumber, and (159) mailboxes from three (3) vendors as follows: <br />Scherer Bros. Lumber $7,154.06 <br />Lowe's of Blaine $7,542.26 <br />Spring Lake Park Lumber $8,412.97 <br />Recommendation: <br />Staff recommends the purchase of the necessary lumber to construct mailbox posts including <br />the purchase of mailboxes for the 2014 Street and Utility Improvement Project — Area G from <br />Scherer Brothers Lumber Company in the amount of $7,154.06 to be funded from account <br />number 410-4650-7050-315. A 5% contingency amount of $357 is also recommended in the <br />event that additional supplies or hardware are needed in the fabrication of the mailbox <br />assemblies. <br />Respectfully submitted, <br />Don Peterson, Public Works Supervisor <br />