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of o <br />View er <br />stern No: 7.= <br />Meeting Date: January 13, 2014 <br />-type of Business: Council Business <br />Administrator Review: f lr lv_ <br />and City <br />agreementTo: Honorable Mayor From: Mark Beer, Finance Director f Thr <br />Item Title/Subject: Resolution 8193 Authorizing Purchase 0 <br />copy Machines and maintenance <br />The City utilizes three copy machines that are due for replacement. Replacement was <br />defcitsedved take adin sales tax bysdoing soeals tax XThetion that machinesoto beok ereplaced ct on arerthe main <br />1. The <br />copy room, police, and finance/community developmttached. <br />ant departments. Staff sent out <br />requests for proposals (RFP) to eight vendors and the quote tabulation is a <br />The last ime <br />at <br />pu cha et hese <br />The lowbidreplaced <br />forJpurchaseMarch <br />this time is h <br />copiers were $18 200 Thetime <br />cost of <br />the machines has dropped by a third and they have more features at a lower cost per <br />copy. The police department machine will be able to make color copies and prints which <br />newer color <br />will <br />aprinter. chine is less than half the cost perpr nt of the lfold machine ference in rwhichint swill savets for us mus $80 $100 <br />per quarter on color prints. <br />The attached resolution authorizes the purchase ors hr ation of $28,000ee copiers and rfore-in of the old <br />the purchase <br />machines. The Special Projects fund has an app p <br />(480-4180-7030). The maintenance agreement will be locked for 6 years with no price <br />increase and that would be paid out of the General fund. <br />Respectfully Submitted, <br />Mark Beer <br />