Agenda Packets - 2014/07/14 - Laserfiche WebLink

Home Browse Search

Item No: 7F Meeting Date: July 14, 2014 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Public Works Supervisor Item Title/Subject: Resolution Approving the Purchase of a 2015 Service Truck for the Water Division of Public Works Background/Discussion: As part of the Public Works Department’s maintenance program, service trucks are purchased to perform the needed maintenance and inspections required throughout the City. The Water Division currently uses a 2002 Ford F250 truck with a utility box. This truck is used for making repairs in the well buildings, fire hydrants, water gate valves, water meters and water main breaks, Gopher State One locates, water meter readings and many more jobs in the water department. This vehicle is budgeted to be replaced in 2014. Discussion: Staff has received a quote off the State of Minnesota Cooperative Purchasing Venture for a new 2015 F350 4x2 Super Cab with an 8’ box for a cost of $27,245.00 from Midway Ford of Roseville MN. In addition to the Cab and chassis staff has received a quote off the State Of Minnesota Cooperative Purchasing Venture from Crysteel Truck and Equipment from Fridley MN, for a new service body and V- Mac Compressor. 1) Utility Box with options $25,444.32 2) V-Mac VR70 $10,425.00 3) Trade in of 8” box -$700.00 4) Total for service body And V-Mac VR70 $34,989.32 Total cost of the new service truck including the service body and V-Mac compressor is $62,234.32 not including any tax or license fees. Staff has not received a quote for a trade-in of unit #706. Since two other vehicles will be auctioned later this year, staff recommends that unit #706 be sold at auction as well. With the proceeds of the sale going to offset any costs with the purchase of the new service truck. Funds to purchase the new service truck are in the 2014 budget, Water Infrastructure & Equipment Maintenance account, 700-4823-7030, of $72,000.00. Recommendation: Staff recommends the purchase of a 2015 F350 super cab and chassis off State Of Minnesota Cooperative Purchasing Venture from Roseville Midway Ford of Roseville MN for a cost of $27,245.00, not including the sales tax or license fees. Staff also recommends approving the purchase of the service body and options along with a VMac under the hood air compressor from Cysteel Equipment of Fridley at the cost of $34,989.32, and allow for the trade-in of the 8’ box for $700.00 for total the cost of $62,234.32 not including sales tax. Staff is also recommending that the Council approve placing unit #706 on auction in order to receive a higher trade-in value and use those dollars to offset the final cost of the new truck. Staff is also recommending a 5% contingency in the amount of $3,111.71 for any unforeseen expenditures. Funds are in the 2014 Water Infrastructure Budget, account 700-4823-7030. Respectfully submitted, Don Peterson Public Works Supervisor