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Don Peterson <br /> <br />Item No: 8B <br />Meeting Date: February 28, 2011 <br />Type of Business: Consent Agenda <br />Administrator Review: _____ <br />City of Mounds View Staff Report <br />To: Honorable Mayor and City Council <br />From: Don Peterson, Public Works Supervisor <br />Item Title/Subject: Resolution 7749, Approving the Purchase of Supplies for <br />Grouped Maiboxes for the 2011 Street and Utility <br />Improvement Project – Area D <br /> <br />Introduction: <br />As part of the street and utility improvement project, the City will need to purchase mailboxes <br />and the lumber for Staff to construct the mailbox posts. (The contractor will install the posts <br />and mailboxes.) <br /> <br />The following is in the City Code, Chapter 202, Public Improvements: <br /> <br />j. In projects involving new street construction, and mill and overlays, mailboxes will be <br />grouped on gang posts in numbers logical to the spacing required. This practice will <br />insure the proper placement of the mailboxes, reduce potential roadside hazards, and <br />generally clean up the edge of the street. The cost of the new posts and installation will <br />be added to the project. Residents of overlays and mill and overlays may request the <br />new posts and installation, which will be added to the cost of the project. (Ord. 654, 2- <br />14-00) <br /> <br />Discussion: <br />Staff received quotes for (70) 6x6x8 and (40) 6x6x10 rough cedar posts, (12) 1x8x10ft green <br />treated lumber and (72) mailboxes from four (4) vendors and they are as follows: <br /> <br />Spring Lake Park Lumber $5,436.28 <br />Scherer Bros. Lumber $5,677.87 <br />Lowe’s of Blaine $5,903.02 <br />Menards No bid received <br />Beisswenger’s No bid received <br /> <br />Recommendation: <br />Staff recommends the purchase of the necessary lumber to construct mailbox posts including <br />the purchase of mailboxes for the 2011 Street and Utility Improvement Project – Area D from <br />Spring Lake Park Lumber Company in the amount of $5,436.28. A 10% approximate <br />contingency ($563.72) is recommended to allow for the flexibility that exists with mailbox <br />locations and other miscellaneous related materials that may be needed. The total budget <br />amount will not exceed $6,000. Funding for the supplies will be from TIF#1 (410-4650-7050). <br /> <br />Respectfully submitted, <br /> <br />________________________ <br />Don Peterson, Public Works Supervisor <br /> <br /> <br />