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Resolution 7796 Approving Const. Contract for Electrical Modifications for Well No. 2 Motor Conversion Page 2 When the City hired Bolton & Menk in July 2010, their fee estimate for design was $20,000. However, the scope of services had expanded to assist the City with work not originally planned with that fee relating to the furnishing and installation of the new electric motor. They are requesting an additional $3,500 for the scope creep for a revised approved fee of $23,500. Additional costs were associated with the following: 1. Additional evaluation for placement of well pump (pumping depth) to meet future groundwater conditions; 2. Assistance with selection of pump bowl assembly; 3. Hydraulic pumping and power analysis for selection of new electric motor; 4. Analysis to determine load requirements on 150-kW emergency generator from new electrical demand from Well No. 2; and 5. Coordination for two projects instead of one. The City will also be responsible for covering the cost for Xcel Energy to install a new main to the well house. While the actual cost will not be known until Xcel is ready to install the service, it is estimated to be under $10,000. Additional costs will be associated with the SCADA system upgrade to remotely monitor and control the well operation and are budgeted separately. The 2011 budget includes $75,000 for construction of this project under the Water Enterprise Fund (700-4823-7050). Tallying up the project costs discussed above, the total costs expected to be paid in 2011 is approximately $73,900 ($55,400+$5,000+$3,500+$10,000). However, Xcel Energy has a rebate program for variable speed drives that would provide a $8,000 check to the City. Recommendation: Staff recommends that the City Council consider adopting Resolution 7796 approving a construction contract with Muska Electric Company for $55,400, including a contingency of 5% or $2,800 for unknowns that may be encountered. The resolution would also authorize Bolton & Menk to perform engineering services associated with the construction phase of the project for a maximum of $5,000, as well as increasing their design fee by $3,500. Lastly, the cost for Xcel Energy to bring in a new electrical service would also be approved (approximately $10,000). If approved, construction is expected to begin by mid-June 2011. Respectfully submitted, Nick DeBar - Public Works Director Attachments: Resolution 7796