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4. Accumulated Flex Time hours will be reduced to forty 40 hours on December 31 <br /> of each calendar year, (remaining 40 hour carryover balance is effective for <br /> calendar year 1996). <br /> 4.1 If an employee has an accumulated Flex Time bank in excess of 40 hours <br /> at the end of a calendar year, the number of Flex Time hours will be <br /> reduced to forty (40) hours at the end of such calendar year. <br /> 4.2 Golf Course Superintendent is exempt for the requirement of Section <br /> B.4.1., (i.e., position is allowed to carry over a balance in excess of 40 <br /> hours at the end of each calendar year). <br /> 5. Recording Flex Time accumulation will be the responsibility of each employee. <br /> 6. All Flex Time use shall be approved by the employee's supervisor, prior to its <br /> use. <br /> 7. Upon an employee's termination from the City,there will be no pay out of Flex <br /> Time accruals, either partial or total. <br /> C. Accuracy of Record keeping <br /> 1. It is expected that all employees will provide an accurate accounting of Flex Time <br /> earned and used. Inaccurate Record keeping could result in the elimination of the <br /> Flex Time Program. <br /> II. Exempt Employee Payroll Record Form <br /> A. Effective Date <br /> 1. All exempt employee shall use the attached form effective January 6, <br /> 1992. <br /> B. Use of Payroll Record <br /> 1. Flex Time shall be tracked on the attached form, both daily accrual and <br /> cumulative. <br /> 2. Regularly scheduled office hours shall be listed in the "Time In" and <br /> "Time Out" columns. Regularly schedule office hours are defined as: <br /> Monday-Thursday: 7:00 a.m. to 5:30 p.m. <br /> Friday: 8:00 a.m. to 4:30 p.m. <br /> 3. "Additional Time In" and"Additional Time Out"will include any time <br /> other than regularly scheduled work hours. <br /> 3.1 An example of additional hours would be the time spent in a <br /> Council of Advisory Commission Meeting. <br />