09-15-1997 WS - Laserfiche WebLink

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warnings without the prior approval of the City Administrator. A written warning should include the following: • 1. A written memo to the employee from the Supervisor explaining: • The nature of the violation and the behavior or results now expected. • The previous oral warning, if one was given. • The consequences of a repeat violation or continuing inappropriate behavior. 2. The employee should sign a photocopy of the written warning acknowledging that they have received the original copy. This does not mean that the employee agrees with the warning, only that they have received the notice. 3. The employee's response to the written reprimand. 4. An explanation of the City's Grievance Procedure. 5. A record of the conversation should be made by the Supervisor for future reference. A copy of the Record of Written Warning Form. 6. Forward the signed written warning and completed form to the Human Resource Representative. Suspension The City Administrator, or the Department Head with the concurrence of the City Administrator, may suspend an employee with or without pay. Pay of exempt personnel will not be reduced improperly under Department of Labor regulations for disciplinary reasons. A suspension should include the following: 1. A written memo to the employee from the Supervisor or Department Head explaining: • • The nature of the violation and the behavior or results now expected. • The previous steps of discipline, if any. • The effective time of the suspension. • Procedures upon returning to work. • The consequences of a repeat violation or continuing inappropriate behavior. 2. The employee should sign a photocopy of the suspension notice acknowledging that they have received the original copy. This does not mean that the employee agrees with the suspension, only that they have received the notice. 3. The employee's response to the suspension (if any). 4. An explanation of the City's Grievance Procedure. 5. Forward the signed photocopy of the suspension notice to the Human Resource Representative. Termination The City Administrator, or the Department Head with the concurrence of the City Council, may terminate an employee. A termination should include the following: 1. A written memo explaining: • The nature of the violation. • The summary of ail the previous steps of discipline, if any. • The effective date of discharge. • Procedures for termination, including the exit interview. 2. The employee should sign a photocopy of the termination notice acknowledging that they have received the original copy. This does not mean that the employee agrees with the termination, only that they have received the notice. In the event the notice is • mailed to the employee, a signed acknowledgment is unnecessary. 3. The employee's response to the termination (if any).