09-15-1997 WS - Laserfiche WebLink

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termination of employment An employee who has a grievance or a concern shall follow the Grievance Policy or the grievance procedure outlined in their respective collective bargaining agreements. POLICY: TRAVEL EXPENSES Approved By: City Code/City Administrator Section: 1.85 Revision History: 1985, 1988, 1997 Travel Expenses An employee's expenses incurred while conducting City business, or attending approved conferences or training are paid by the City. Expenses incurred by a spouse attending a conference with an employee must be paid by the employee. Meals Reimbursement for meals while on travel is only for actual expenditures. The reimbursement rate within Minnesota will follow the IRS Guidelines. However, the amount may be adjusted for travel outside of Minnesota. Liquor is not an allowable expense. Lodging The actual cost for lodging is paid by the City. Room service, personal phone calls and other extras must be paid for by the employee. A phone call home of reasonable length will be paid if the employee's schedule has changed, and the return time/date is different than originally planned. Transportation Airline: The actual cost for coach class is paid by the City. Prizes, bonuses or free trips awarded by the airlines as a result of travel paid by the City, become the property of the City and may not be accepted for personal use. Airline Travel Credits: MS §15.435 Whenever City funds are used to pay for airline travel by an elected official, employee, the employee for whom the ticket is purchased is responsible for ensuring airline travel credits (i.e., frequent flyer miles) or benefits resulting from the travel are transferred to the City. This policy applies to all airline travel paid for by the City for City employees. Automobile If an employee uses their own personal vehicle, they will be reimbursed for the amount allowed by the IRS Guidelines. However, staff cars are to be used in most instances. This amount will automatically be adjusted per IRS Guidelines and recognized by the City. See Vehicle Use Section for automobile usage. Reimbursement Complete an expense statement form and attach receipts for any allowable meals, lodging, iptransportation and/or parking expenses incurred. After obtaining Supervisor approval, submit the completed form to the Finance Department. All expenses must be supported by receipts.