09-15-1997 WS - Laserfiche WebLink

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411 POLICY: TUITION REIMBURSEMENT/EDUCATIONAL ASSISTANCE Approved By: City Administrator Section: 1.95 Revision History: 1992, 1997 The City encourages its employees to improve job performance in their present position and to prepare for advancement with the City through self development. The City may share the cost of education which directly relates to the performance of the employee in the employee's present assignment or which prepares the employee for advancement with the City in the foreseeable future. The City may reimburse eligible regular full time employees upon presentation of their final grades. In order for a class to qualify for reimbursement, the following conditions must be met: A. The class must be job related. An employee may be reimbursed for 50% of the costs, for courses whic are directly relevant, 25% if somewhat relevant and 0% if not relevant. The determination of relevancy shall be made by the Department Head and City Administrator. B. The class must be taken from accredited institutions of higher learning or vocational- technical schools. C. The employee must receive a passing grade C or equivalent in order to qualify for • reimbursement. D. The employee must complete a Tuition Reimbursement Form prior to class registration. The maximum amount the City of Mounds View will reimburse is 50% of the total cost of tuition for the course or courses being requested with a maximum amount of $750 annually, if sufficient funds are available. The City Administrator may grant an exception on the $750 limit on a case by case basis. E. The Department Head is responsible for reviewing the request and making a recommendation to the City Administrator with an explanation of approval or denial. The City Administrator has the final authority in approving or denying the request. An explanation of approval or denial shall be provided. F. After the class has been competed, the employee must provide a photocopy of the grade sheet and the original receipt for tuition. G. Participation in the program shall be on a voluntary basis, i.e outside normal working hours. However, in certain circumstances, a Department Head may allow an employee to attend class during normal working hours. In order to do so, the employee is to use personal or vacation leave or flex or compensatory time. H. If the employee wishes to not use personal or vacation time or flex or compensatory time, unpaid leaves may be granted to attend class. The tuition reimbursement program • may not reimburse the employee for those hours of the normal working day during which he/she is in class. However, all Department Heads are encouraged to schedule