Agenda Packets - 2010/11/22 - Laserfiche WebLink

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9 371276v3 SJS MU125-11 party’s identity, the information requested, and the City’s response; however, any person may request data verbally or in writing as long as the request includes documentation of the requesting party’s identity and a detailed description of the information requested. 6.3 Identification of Requesting Party. The Responsible Authority must verify the identity of the requesting party as a person entitled to access when nonpublic or protected nonpublic data is requested. The Responsible Authority must also verify the identity of the requesting party as a person entitled to access when copies of copyrighted private, nonpublic, or protected nonpublic data is requested. Identity can be established through personal knowledge, presentation of photo identification, comparison of the data subject’s signature on a consent form with the person’s signature in City records, or other reasonable means. 6.4 Time Limits. Requests will be received and processed at Mounds View City Hall only during normal business hours. The response must be immediate, if possible, or prompt and reasonable, if an immediate response is not possible. 6.5 Fees. Fees will be charged in the same manner as for public information and are summarized in Exhibit 2. 7.0 Temporary Classification. If the Responsible Authority determines information not expressly classified by law should be protected, the Responsible Authority may apply to the Department of Administration Commissioner for permission to classify information as private, confidential, nonpublic or protected nonpublic for its own use and for the use of other governmental entities on a temporary basis. The application and the classification of the information shall be in accordance with Minnesota Statutes Section 13.06. 8.0 Denial of Access. If the Responsible Authority determines that the requested data is not accessible to the requesting party, the Responsible Authority must inform the requesting party verbally at the time of the request or in writing as soon after that as possible. The Responsible Authority must give the specific legal authority, including statutory section, for withholding the data. The Responsible Authority must place a verbal denial in writing upon request. This must also include the specific legal authority for the denial. 9.0 Collection of Data on Individuals. The collection and storage of information about individuals will be limited to that necessary for the administration and management of the programs specifically authorized by the state legislature, City Council, or federal government. 9.1 Tennessen Warning. When an individual is asked to supply private or confidential information about the individual, the City employee requesting the information must give the individual a Tennessen warning. 9.1A This warning must contain the following: 9.1A1 The purpose and intended use of the requested data;