Agenda Packets - 2009/02/09 - Laserfiche WebLink

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February 23, 2009 Item No. 7C Page 5 With adoption of Resolution 7415, it would be inferred that Staff is directed to proceed with the development of the detailed Agreement form, including review by the City Attorney as necessary. Neither the Resolution nor the Agreement form alone will contain all details of this program. However the combination of the two will address all aspects and will be the documentation for the Private Improvement Program In Conjunction With The Street And Utility Improvement Program. Schedules of Cost and Payment The costs for the private improvements that would be included in the 2009-2010 Street and Utility Improvement Project have been determined based on the low bid received. The standard 27% allowance for project costs has been added to the construction costs. This is consistent with the cost estimating performed in feasibility reports for public improvement projects in the City, as well as for the financing analysis for the overall Street and Utility Improvement Program. A summary of the costs have been provided as Exhibit A to Resolution 7415. This has been called the Schedule of Costs to avoid confusion with the Schedule of Fees already in place at the City. It is noted that this Schedule of Costs would apply to the 2009-2010 Street and Utility Improvement Project only. A new Schedule will need to be developed and adopted for each individual project as the overall Street and Utility Program continues. A proposed Schedule of Payment has also been developed and is provided as Exhibit B to Resolution 7415. The schedule provides the two basic options to pay for the improvement immediately, or to request that the costs be assessed. Upon detailed discussion, Staff concluded that there was no need to establish a “down payment” type of scenario. However, Staff did feel that it would be appropriate to establish a sliding scale for the length of assessment based on the cost of the improvement. Staff further recommends that there be a minimum cost for which the assessment option can be used. Staff recommends that the minimum amount be set at $500 for the assessment option. In other words, any improvement of less than $500 would be required to be paid in full at the time the Agreement is signed. This will eliminate the possibility of having to administer assessment rolls for such minor improvements as widening a conforming driveway by a few feet. Unlike the Schedule of Costs, the Schedule of Payment would be intended to apply to the entire Street and Utility Improvement Program, and would only be updated if the need arose.