02-11-2008 CC - Laserfiche WebLink

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At this Work Session, the City Council did indicate a desire to develop such a group and discussed several aspects as to how the group should be structured. These aspects include (as interpreted and expanded by the Public Works Director): Purpose and Charge of the Group The overall charge of the group will be to ensure that the Street and Utility Improvement Program it is implemented as adopted. The group will advise and provide recommendations to the City Council on design and financing issues encountered, as well as policy concerns in implementing the program. The group will be an integral part of the communication component of the program. The group will communicate to the public the goal and purpose of the program and will collect and analyze public input. The group will periodically review the program’s financial plan, including review of projections of the funds that finance this program. And finally, the group will periodically report to the City Council on progress and issues associated with implementing this program. Type of Group The City Council also discussed what type of group this would be: Advisory Group, Commission, or Committee. Council has directed to make this group a Committee, and it will hereafter be referred to as the Streets and Utilities Committee. Length of Existence It is intended that the purpose of the Streets and Utilities Committee will be fulfilled upon completion of the Street and Utility Improvement Program and therefore can be disbanded. However, since the program also includes other maintenance components of the streets and utilities, beyond the initial 9-year reconstructing phase, future City Councils could review the relevance and effectiveness of this committee and determine whether it should be extended beyond the initial reconstructing phase. Size and Structure of the Committee It was determined that the Streets and Utilities Committee will be comprised of seven citizen members. Either the Public Works Director or a Staff member appointed by the Public Works Director will act as the Staff liaison to the Committee. The Committee may choose to appoint a chairperson, vise- chairperson, and secretary. The Staff liaison would be eligible for any appointments. Selections and Terms of Committee Members Citizens of Mounds View who currently do not hold an elected City office are eligible to serve on this committee. The City Council will select committee members based on application submitted to the City. Members of the committee will serve three (3) year staggered terms, with terms expiring December 31 of each year. In order to establish appropriate staggering of terms for the committee members, appointments to a term of less than three (3) years are permissible. Both original and successive appointees shall hold their seat until their successors are appointed and qualified.