Agenda Packets - 2017/05/08 - Laserfiche WebLink

Home Browse Search

Item No: 9E Meeting Date: May 8, 2017 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian L. Erickson, Public Works Director/City Engineer Item Title/Subject: Resolution 8753, Approve Amendment to Agreement with Bolton & Menk, Inc. for Additional Services Related to SUIP, Area I Introduction: The City Council is asked to approve the attached resolution approving an amendment to the agreement with Bolton & Menk, Inc. (BMI) for additional services related to the Street and Utility Improvement Project, Area I (City Project No. 2016-C01). Discussion: Design services for Street and Utility Improvement Project, Area I (Area I), the final project in the Street and Utility Improvement Program (SUIP), were awarded to BMI on August 24, 2015 via Resolution 8449. The award amount was $165,860. On March 28, 2016, BMI was awarded construction observation services via Resolution 8537 in the amount of $147,200. Thus the total amount of the professional services related to Area I is $313,060. It should be noted that the bidding services in the amount of $2,340 were unfortunately left out of the design services in Resolution 8449. Thus the total amount of BMI’s proposal was $315,400 which equated to 9% of the then estimated $3,486,438 construction cost. Since that time of award, Area I has required additional services from BMI. These services included: • Additional design due to the inclusion of Quincy Street between County Road I and Hillview Road, which also included a very deep (20+ feet) sanitary sewer section. This section also was designed to State Aid standards. • Poor soils along Hillview Road between St. Michael Street and Jackson Drive resulted in slower construction progress than planned. Some of this has been paid for from the contingency in Resolution 8449. • Additional project coordination due to the work being performed by the Metropolitan Council at the intersection of Hillview Road and Quincy Street. • Splitting the project over two construction seasons, which has required additional construction observation. The total length of construction will likely be 38 weeks with the anticipated completion in early July 2017. In an effort to reduce the impact of some of the additional services, city staff has been assigned to perform some of the routine tasks such as: • Removal marking and measurement (driveway, curb). • Observating storm sewer installation. • Locating driveways. • Project hotline response and resident coordination. In addition, some other services have been reduced to an ‘as needed’ basis. The estimated additional services required are $68,825 of which $13,000 has been paid for under the contingency in Resolution 8449. This amount will allow the project to be completed with the necessary professional services from BMI. This cost is based on hourly effort from BMI so if their effort is less the