Agenda Packets - 2009/02/02 - Laserfiche WebLink

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City Council Work Session – Item 6 February 2, 2009 Page 6 since the improvements would be done under a City project, the City would need to facilitate the work. A process should be developed for the notification of property owners and solicitation of the work. Staff feels a possible approach would be to utilize the Neighborhood Preconstruction Meeting. The standard schedule for each project within the Street and Utility Improvement Program includes the holding of a Neighborhood Preconstruction Meeting prior to the start of construction. The Meeting would typically be held in late March, and construction typically starts in early to mid May. The Neighborhood Preconstruction Meeting requires that a notice be mailed to each property to inform and invite them to the Meeting. This notice could be prepared to include preliminary information on the opportunity for private improvements as part of the project. The presentation given at the Meeting could also include a section to provide information on this subject. Issues such as the modification of an existing driveway within City Code requirements could apply to any property within the project area, and therefore information on this topic could be included in the general Meeting notice sent out. However, other issues will apply to only a small number of specific properties within a project area. For example, the City can identify in advance those properties with multiple existing driveways, or those that may meet the criteria for future lot split. Since there is a benefit to the City to have as much of these private improvements done under the City contract as possible, to avoid cut-in or disturbance of the new street at a later date, the City should actively solicit the work for those properties with specific situations, such as the multiple driveway or potential lot split. This could be done through the development of supplements for the Meeting notice. A separate supplement could be prepared for each type of improvement, and could be included with the general notice for the Neighborhood Preconstruction Meeting. For example, for a property that is a potential future lot split, a separate sheet would be included with the general Neighborhood Preconstruction Meeting notice to inform them of this fact, so that they are aware of it and can give it consideration in advance of when construction starts. If the property owner wants more information on the subject, they can get it by either attending the Neighborhood Preconstruction Meeting or by contacting City Staff directly.