Agenda Packets - 1992/07/27 - Laserfiche WebLink

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Agenda Section: 8.B IIIDSEW REQUEST FOR COUNCIL CONSIDERATION Report Number: 92-330C STAFF REPORT Report Date: 7-23-92 Council Action: ❑ Special Order of Business CITY COUNCIL MEETING DATE July 27. 1992 El Public Hearings [X Consent Agenda ❑ Council Business Item Description: Resolution No. 4258 Authorizing the Purchase of a Plain Paper Fax Machine Administrator's Review/Recommendation: - No comments to supplement this report / - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) 'SUMMARY: Lately there have been numerous complaints about how difficult it is been to read and handle faxed messages received by the City. The existing fax machine is 6 years old and is the thermo paper type, which is the flimsy, curly paper. For the past two weeks, three plain paper faxes have been demonstrated to and used by City Staff. The fax machines are all similarly priced, have similar per copy costs and have similar features as well. The fax machines we looked at were: Fujitsu dex720 • $2000 for fax machine • $130 for toner/developer - 9000 copy yield • $180 for drum - 19000 copy yield • $.024 per copy cost • $275 upgrade memory from 20 to 100 pages Canon L700 • $2061 for fax machine • $96 for toner/developer/drum - 4000 copy yield 1 • $ .024 per copy cost • $52 upgrade memory to 44 pages (the vendor included this benefit at no cost) Panafax UF733 • $2031 - $1906 for fax machine + $125 installation charge • $47 for toner - 4000 copy yield • $293 for developer/drum - 20000 copy yield • $ .0241 per copy cost • $250 upgrade memory from 20 to 50 pages After using these machines, City Staff expressed satisfaction in the Canon L700 as the best quality of the machines and the easiest to use. Therefore, I am recommending the purchase of the Canon L700 plain paper fax machine. It is a laser fax machine with the latest technology in image - resolution. Plus it is smaller in size than the others and has one cartridge that replaces toner, developer and the drum, which makes it easier for ordering and replacing theseqIupplies . 4 //''� Tim Cruikshank, Management Assistant RECOMMENDATION; Waive reading of Resolution No. 4258 authorizing an expenditure not to exceed $2500 from account #100-4190-703 for the purchase of Canon L700 Plain Paper Fax Machine.