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<br />CITY OF MOUNDS VIEW <br />POSITION DESCRIPTION <br /> <br />Position Title: Assistant to the City Clerk/City Administrator <br />Department: Administration <br />Accountable to: City Administrator <br />Status: Exempt <br /> <br /> <br />PRIMARY OBJECTIVE OF POSITION <br /> <br />Provides administrative support to the City Council, City Administrator and requires <br />strict confidentiality. Performs a variety of routine and complex clerical, office <br />management, administrative and project management work. <br /> <br />Works with the City Administrator and other department directors to assure compliance <br />with the City’s policies, goals and programs to achieve interdepartmental <br />communication and cooperation. <br /> <br />May coordinate general maintenance and repair work to maintain the City Hall building <br />during regular work hours and non-regular work hours as needed including determining <br />need for, recommending and arranging for outside contract service to maintain building <br />operations, as well as maintaining and purchasing office equipment. <br /> <br /> <br />SUPERVISION RECEIVED: <br />Works under the close supervision of the City Administrator. <br /> <br />SUPERVISION EXERCISED <br />Direct supervision of Administration Department support personnel to include the <br />Receptionist and Cable Television Coordinator. May coordinate the daily activities of <br />student workers/volunteers including work assignments, reviewing quality and quantity <br />of work performed and balancing workloads needed to support other departments. <br /> <br />ESSENTIAL DUTIES AND RESPONSIBILITIES <br /> <br />Communications <br /> <br />• Complies, prepares and distributes agenda packets including City Council, EDA, <br />and various task forces for the City Council, Department Heads, and other <br />parties to ensure all parties are informed of items to be reviewed at scheduled <br />meeting. <br />• Prepares and publishes legal notices and ordinances according to established <br />law and City procedures. Notarizes and certifies official documents. <br />• Composes, types, and edits a variety of correspondence including letters, articles <br />for newsletters, resolutions, proclamations, reports and other materials requiring <br />judgment as to content, accuracy, and completeness. <br />• May develop and coordinate the publication of the New Residents Guide, <br />Business Directory, Community Profile and Municipal Directory. <br />• Coordinates, organizes and tracks multi-departmental committees to ensure <br />effective communications and building operations throughout City Hall. <br />