12-10-2007 CC - Laserfiche WebLink

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Records Management • Prepares and maintains records and indexes, including, but not limited to, minutes, ordinances resolutions and staff reports. • Develops, monitors and maintains City record retention schedules. • Develops system for collection, organization and retrieval of city information/review and recommend various proposals, license contracts and agreements. Office Management • Solicits bids for office equipment, supplies, stationery, maintenance and janitorial supplies. • Plans conferences, schedules appointments and training sessions. Schedules, coordinates, or performs setup of rooms for meetings, or special events. • Serves as liaison with building maintenance, equipment repair and telecommunications technician persons as needed. • Arranges and coordinates appropriate action in response to unforeseen circumstances or events that result for immediate action. • Ensures duties are covered receptionist is on vacation, absent, or unavailable to perform duties required. Human Resources • Assists the City Administrator in Labor negotiations, contract administration and grievances. • Assists in coordinating new employee hiring • Assists the Payroll/Utility Clerk Technician in administration of employee benefits programs. • Coordinates employee performance evaluations. • Coordinates City Organizational development and employee training activities. • Assists in the administration of the City’s drug testing program and drug free workplace for DOT and non-DOT employees respectfully • Assists the City Administrator to ensure Affirmative Action/EOE Compliance • Assist with analysis of union contract proposals in a confidential manner. • Prepare and distribute New Employee Packets. • Coordinate and administer employee related Health Insurance Benefit Contracts. • Organize Annual open enrollment period. • Responsible for updating and maintaining the Building Automation System and Card Access Systems. Clerical Duties • Assists the City Administrator on all duties of a City Clerk by ensuring compliance with the Home Rule Charter and with other prescribed laws and regulations. • Serves as Deputy Clerk in supervising of all local elections and performs or delegates associated duties in accordance with the City Charter and with other prescribed laws and regulations.