Agenda Packets - 2006/03/13 - Laserfiche WebLink

Home Browse Search

B. an allocation of $2500 for the first year marketing budget is recommended C. it is recommended that the new City Communications Coordinator work with the YMCA to implement the marketing plan 6. Management/Operation: It is recommended that the City retain a single source of contact for the MVCC management and negotiate with the YMCA as the preferred contractor for these services. 7. It is recommended that the YMCA Advisory Committee be directed to develop a five-year plan for the Community Center. 8. It is recommended that the City Council begin implementation of the task force recommendations by hiring a design professional to conduct a space design and cost estimate for the recommended modifications and option. Discussion: Based upon the recommendations of the Task Force, Short, Elliott, Hendrickson, Inc. (SEH), has developed a proposal to extend our existing architectural contract to cover the desired work. SEH has performed well on the City Hall project and they are familiar with the Community Center and City budget expectations. Also SEH is well qualified in that they have extensive experience in the area of community and recreation center projects. Extending the existing contract with this firm also allows the project to proceed in a timely manor. An alternative for the City is to solicit proposals for the work from other firms. If additional proposals are desired, the project will be delayed a minimum of two weeks to allow other quotes for professional services to be secured. The advantage of seeking additional proposals is that it would allow the City to choose between competing firms. Attached is a proposal from Short, Elliott, Hendrickson, Inc. (SEH) in regard to services that they could offer the City for the Community Center project. The cost of the proposed services is estimated to be $9,500. As currently proposed, this project would be funded utilizing the Special Project Fund. Staff has reviewed the agreement and found it to be acceptable. It should be noted that these services will be billed monthly based on an hourly rate and will be reviewed by Staff prior to authorization of payment. Should the City Council wish to proceed with this project, Staff recommends that this document be executed. Recommendation: It is recommended the City Council adopt a Resolution 6776 approving the execution of a supplemental letter of agreement with Short, Elliott, Hendrickson Inc., and authorizing the services in regard to space utilization and preliminary cost estimates for the recommended remodeling options for the Community Center.