08-06-1990 WS - Laserfiche WebLink

Home Browse Search

The long term situation is the area where a number of issues need 411 to be resolved. First and foremost is the objectives the Council wishes to achieve with the position of Clerk-Administrator and the organization of City staff . Additionally, the Charter requirements of this position need to be met. Finally, the impacts of any change in the organizational structure upon the existing staff need to be considered. The department head team discussed alternatives to the existing organizational structure. Our determination is that basically 2 options exist. The first is to maintain the existing structure of a Clerk-Administrator and 4 department heads . The other alternative would be to assign one of the existing department heads as Clerk-Administrator and also have that person as a department head. Maintaining the current organizational structure would obviously necessitate hiring a new Clerk-Administrator. During our discussions, we felt that we may need to look closely at the possibility of some changes in the current staffing situation. Primarily, the vacancy in the City Planner position affords the opportunity to review where planning is assigned and what type of planning staff is appropriate. We felt that it may be more appropriate for the planning department to be a part of the engineering department rather than a separate department. In this • case, the planner position may be more appropriately a planning technician position or more of an entry level position. Reclassifying this position downward would allow some salary savings which then could be utilized for administrative interns or supporting a Deputy Clerk/Administrative Assistant position. In any case, I believe there should be funds budgeted for temporary clerical help to cover periods of heavy work load and vacation or extended sick leave periods. These types of minor changes would focus the Clerk-Administrator - _ ,� _ . . ' . . - ��. � . • - „- t team with the ma 'orit of work load in the various department and the Clerk- Administrators work load concentrated on coordination of work and communication both internal and external to the City. The other alternative discussed was to assign one of the current department heads as Clerk-Administrator. In this event it would be necessary to "beef-up” the administrative department and the department of the new Clerk-Administrator. I believe that this still necessitates review of the planner position as previously discussed in this memo. However, in this case it may be appropriate to consider an administrative assistant/city planner or the planning technician may still be appropriate. This organizational structure definitely requires a Deputy Clerk • position to be more functional in handling the traditional City Clerk duties such as elections, licensing, etc. An additional 2