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COMMUNICATIONS WITH MEMBER CITY OFFICIALS <br /> The Task Force feels that the AMM needs to develop a metropolitan "conscious- <br /> ness" among member city officials, so that they will buy into and promote the • <br /> AMM' s agenda. Unfortunately, Councilmember time is scarce, making it difficult <br /> to insure that each and every member city official is well-informed and aware <br /> of AMM activities, policies and priorities. <br /> The first recommendation of the 1984 Task Force report was that the AMM should <br /> expand its effort to communicate directly with all elected officials in member <br /> cities, as opposed to only mayors and city managers. Since that time, the AMM <br /> has had differing distribution lists for different types of communications. <br /> Apparently, this is causing a great deal of confusion, and may actually be <br /> causing a decrease in consistent communications. <br /> RECOMMENDATIONS <br /> 1. The AMM should strive to publish a short executive summary of legislative <br /> positions that could be quickly read by member city officials who don' t <br /> want the "full shot". <br /> 2. An AMM contact person, preferably the City Manager/Administrator, should be <br /> developed in each city. All communications should be sent to that one con- <br /> tact person, plus the Mayor, with the contact person taking responsibility <br /> for seeing that the material is duplicated and sent to all members of the <br /> governing body. The AMM contact person will also be responsible for <br /> reporting on AMM activities at the Council meeting. AMM should work • <br /> with the Metropolitan Area Managers Association (MAMA) to enlist the <br /> support of Managers/Administrators for reproduction and distribution of <br /> these'Communications. <br /> 3. Member cities should be encouraged to place discussion of AMM policies and <br /> issues on regular City Council agendas to ensure that all elected officials <br /> are kept aware of AMM activities, as well as to increase the Association' s <br /> visibility with local media. <br /> 4. Each member of the AMM Board of Directors should commit to make a brief <br /> presentation at four or five surrounding City Council meetings once each <br /> year on AMM policies and activities. <br /> • <br /> - .13 - <br />