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City of Ivlounds View Februaxy i9, 1997 <br />Planning and Zoning Commission - Byiaws P�g� � <br />01 <br />� <br />� <br />� <br />� <br />� <br />2. Qper� Nieeiing L,aw: Meetings shall be conducted in accordance with the Staie oi <br />�1ir�esota Open Meeting Law. <br />3. Adjournment: DiTeetings shall adjourn on or before 11:40 p.m. unless a two-thi�ds <br />majority of the members present agree to e�ctend the ti.me of adjourxurzent. <br />PiffNC1'I'ES: Ivlinutes shall be prepared for re�ular meetin�s a.t�d each commissior� <br />member shall receive a copy of the unappraved minutes for review and approval at � <br />succeeding meeting. Minutes shail be a��,roved by motior�. Approved minutes sha11 <br />be the official record of the business conducted and actions iaken bv the Plannin� <br />Commission. <br />. Cammission members may request co�ies of appcoved minutes after the� <br />have been corrected, if necessarv, and signed as an ru oved. A cop� of the appro�a�� <br />minutes slaall be filed with the Clerk-Administrator and in the �:ommurutv <br />Develo ment De artznent. Minutes shall be clearly marked "UNAPPRO�/ED" or <br />"APPROVET�". The minutes shall state the followin�: <br />I. type oimeeting, whether a�enda review, regular , or special <br />2, daie, time and piace of the meetin� <br />3. time meeting called to order <br />4. roll call of inembers preseni, and whether absent mexnbers are excu�ed or <br />unexcused <br />5. corrections to and approval of any previous minutes and the vote taken, ex�c� ,�., <br />that minor grammatical arid a raphical corrections need not be noted <br />6. for each plannin� case on the a�enda: <br />a. , case number, p�oject name and <br />address, bz�ef description of the request, and name and address of the applicant <br />b. summary of the request <br />c. summary of any previous action <br />d. summary of the staff review <br />e. summary of staiements made by the applicant, paeticularlq concessions ar <br />agreements made by the applicant <br />f summary of comments made by each person testifving with the name and <br />address of the person noted <br />7. for any mations made: <br />a. accurate as possible statemen� of mo#ion <br />b. name of Commissian members making and seconding mo�ion <br />c. vote on �ach motion as to number of ayes, nays and abs�entions <br />d. reasons for each nay vote or abst�ntion <br />�. whether motion canied or failed <br />sp�cific concerns addressed io #he chauperso� for inclusion in the minutes <br />9. re op rts by staff <br />10. reports by Commissior� chairperson and members <br />