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Ciry of Mounds View March S, 1997 <br />Planain� and Zoning Comznission - Bylaws Pa�e 4 <br />l3. Iv�LJ7'�5: Nlinuies shall be prepared for reeular meetin�,s and each Gommission member <br />shall receive a copy of the unapproved minutes %r review and approvai at a succeeding <br />meeting. Ivlinutes shall be approved bv motion, Approved minutes shatl be tiie official <br />record of the business conducted and actions taken bv the Planning Commission. £*�c�r <br />. �;Orill'T1fSSiOh <br />members mav request copies of a�proved minutes after thev have been corrected, if <br />necess_aiv,_and signed as apprOVed. ��� t�ithe appraved minutes shall be filed with �re <br />� Clerk-tldministrator and in the Community I3evetopment I)e�artment. �iiinu�es shall <br />be ciearl� maaiced "UNAP�'ROVEB" or "APPROVED". The mir�utes shall state tixe <br />folIo�in�: <br />1, type af ineeting, whether a.�enda review. regular , or special <br />2. date, time and place of �tie zneetin� <br />3, time meeiin� caited to order <br />4. roll call of inembezs present, and whether abseni members are excused or une�cuse� <br />5. corrections to and approval of any previous minutes and �he vofe talcen, excep� that <br />minor arnmaticai and o hicai corrections need not be noted <br />6, for each plannin� case on the agenda: <br />� case number, project name and address, <br />brief description of the request, and name and address of the applicant <br />b. summary of the reques# <br />c. sununary of any previous action <br />d. summar}� of the stai� review <br />e. sumcnary of s�atements made by the a�pticant, particularly concessians or <br />agreements made by the applicant <br />f summarv of commen#s made bv each nerson testifvin�_ wiih fhe name and address <br />7. for any motions made: <br />a accurate as possible stateme�t of motion <br />b. name of Commission members matang and seconcling motion <br />c. vote or� each motion as to nu�zber af ayes, nays and abstentions <br />d. reasons for each nay vote or abstention <br />e. whether mation carried or fa.iled <br />8_ specific concerns addressed to the cha�rperson for inciusion in the minutes <br />9. reports by sta,ff <br />10. reporYs by Commissian chairpecsan and members <br />11. if the minutes are for a re_�uiar meeting, date, time, place and attendance at the <br />preceding agenda review meetin� <br />12. time of adjout�nent . <br />13. signatuu-e of chairpersor� and recordir��; secretar�v <br />