Agenda Packets - 2003/09/22 - Laserfiche WebLink

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change order but delete the portion where the sidewalk crosses Spring Creek. At the September 8, 2003 meeting the City Council proposed a fifth option – Option 5. This option was to award the contract for the Bid Alternate only and add in the segment of sidewalk from Knollwood Drive to Silver Lake Road as a change order – Redefining the scope of the project from Silver Lake Road to the West City Limits. The City Council then awarded the construction contract for only the Bid Alternate - Knollwood Drive to the West City Limits. Discussion: Since the Base Bid was not awarded, Staff consulted the City’s Engineering consultant and legal consultant. Both entities confirmed that the City Council cannot award the Bid Alternate without awarding the Base Bid – thus making Option 5 invalid. Given this, only the original four options remain. Should the City Council wish to redefine the scope of the project; from Silver Lake Road to the West City Limits, the City Council must select Option 1 - Do Not Award a Contract. The City would then need to reject the bids and re-advertise. Since the construction season is near its end, the project would then become a 2004 construction project. Staff would like to point out that the bids received from the low bidder, Ti-Zack Concrete, were considerably lower than the other three bidders. Following is the bid summary: Base Bid Alternate Bid Total Bid Bidder’s Name (Edge. to Knoll.) (Knoll. to West)______________ O’Mally Construction $216,597.25 $360,204.28 $576,801.53 Standard Sidewalk $210,681.50 $296,857.00 $507,538.50 Thomas & Sons $214,878.99 $419,757.00 $634,635.99 Ti-Zack Concrete $149,877.50 $234,037.10 $383,914.60 Engineer’s estimate $183,501.00 $294,022.00 $477,523.00 Ti-Zack Concrete was over $60,000 lower than the next low bid for the Base Bid – Edgewood Drive to Knollwood Drive, and was nearly $63,000 lower for the Bid Alternate. Knowing that they were so much lower than the other bidders, Ti-Zack Concrete could easily raise their bid items in the spring of 2004 and still remain the low bidder. Staff would like to make it clear that there is no guarantee that the City will receive favorable bids in 2004. Bridge option At the September 8, 2003 meeting, the City Council inquired as to the feasibility of a bridge being utilized to span Spring Creek, as opposed to the use of sheet piling. Based on a very cursory preliminary report from the City’s engineering consultant, a bridge will be approximately the same cost. However, it will require