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<br />. <br /> <br />. <br /> <br />. <br /> <br />City of Mounds View , <br />Planning and Zoning CommissiOli - Bylaws <br />I <br /> <br />Page 3 <br /> <br />2_ Agenda Sessions: An Agenda Session is an informal session of the Planning <br />Commission, typically held immediately following adjournment of a Regular or Special <br />meeting, at which time the Planning Commission may review minutes, informally <br />review proposed or pending planning cases or ordinance amendments, discuss previous <br />actions of the City Councilor other Commissions, and to perform other matters not <br />requiring a vote of the Commission, <br /> <br />3_ Special Meetings: From time to time, special meetings may be called in order to <br />process significant caseloads, to review works in progress such as comprehensive plan <br />updates or municipal code revisions, or to undertake a retreat or strategic planning <br />session, either amongst itself or in the company of the City Councilor other <br />commissions, Special meetings can be proposed by any Commission member or at the <br />request of the Director of Community Deve]opment, yet must be approved by a <br />majority vote of the Commission. <br /> <br />. ... ....... <br />4\ ]['etg~ri.~v$I~~i"~~tihg~; Emergency special meetings can be called via vvritten <br />notice to the Director of Community Development by the Chairperson or two <br />Commission members, or by the Director of Community Development (Emergency <br />special meetings are those in which the subject matter is of such an immediate concern <br />that it cannot be delayed until the next regular meeting of the Planning Commission.) <br />The Director of Community Development shall post and mail a notice of any special <br />meeting in accordance with State Statutes, Planning Commission members shall be <br />notified by telephone and in \'vTiting, if possible, at least seven days prior to a special <br />meeting. <br /> <br />Cancellation of Meetings: Regular or special meetings may be canceled by the <br />chairperson or Community Development Director in the event that there are no items of <br />business requiring the attention of the Commission, or for lack of a quorum, or in <br />response to inclement weather or for any other good and sufficient reason_ Members of <br />the Commission shall be notified by telephone of any meeting cancellation. A notice of <br />the meeting cancellation shall be posted as required by State Statutes. <br /> <br />B. QUORUM: A majority of the number of voting members appointed to the Commission <br />shall constitute a quorum <br /> <br />C. ('ONDl1CT OFMF-El1NG,'-.,'; ADJOURNll,/fENT <br /> <br />I. Meeting Chairperson: If neither the chairperson nor the vice chairperson is present to <br />conduct a meeting of the Planning Commission, the Planning Commission may elect a <br />meetmg chair [rom among those members present prior to the commencement of <br />business. The election shall follow the procedures set forth in Section IV_B.3, except <br />that the Community Development Director. or his or her designee, shall conduct the <br />election_ <br /> <br />2_ Open Meeting Law: Meetings shall be conducted in accordance with the State of <br />Minnesota Open Meeting Law (Minn. Statutes 471.7(5). <br />