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<br />. <br /> <br />. <br /> <br />. <br /> <br />City of Mounds View <br />Planning and Zoning Commission - Bylaws <br /> <br />Page 4 <br /> <br />3, Adjournment: Meetings shall adjourn at or before 11 :00 p_rn. unless a two-thirds <br />majority of the members present agree to extend the time of adjournment. If there is no <br />objection, the Chairperson may declare the meeting adjourned without the necessity of <br />a motion or vote by the Commission. <br /> <br />D_ MINun~'s: Minutes shall be recorded for regu]ar meetings and each commission member <br />shall receive a copy of the unapproved minutes for review and approval at a succeeding <br />meeting_ Minutes shall be approved by motion_ Approved minutes shall be the official <br />record of the business conducted and actions taken by the Planning Commission_ <br />Commission members may request copies of approved minutes after they have been <br />corrected, if necessary, and signed as approved. Copies of the approved minutes shall be <br />filed with the Community Development Department. Unapproved minutes shall be clearly <br />marked "DRAFT"; approved minutes shall be marked "APPROVED". A policy statement <br />regarding the content and format of the minutes shall be on file with the Director of <br />Community Development which may be reviewed from time to time as needed. <br /> <br />VI. INFORMA TIONAL PACKETS: Each Commissioner shall receive a staff report, plans and <br />additional information, as appropriate, for each item placed on the agenda for any regular or <br />special meeting. The Commission packet should be delivered at least four days prior to the <br />meeting_ Each Commissioner is responsible for reviewing the material ",-jthin the packet prior to <br />the meeting, <br /> <br />VII. PROFESSIONAL CONSULTANTS: Advice from, consultation with, and/or requests for <br />review by the City Attorney, City Engineer. City Planning Agency, or other paid consultants shall <br />be in accordance with the Municipal Code, Section 401.07, <br /> <br />VIII, SUPPLEMENTARY PUBLICATIONS: All Commission members shall receive a copy of the <br />Mounds View Municipal Code and a copy of the Municipal Comprehensive Plan as \'vell as other <br />materials provided by the City Councilor City Stafr These materials shall be retained by each <br />commission member and returned to the Community Development Director upon the member's <br />resignation or termination of appointment <br /> <br />IX. CONDUCT OF MEMBERS <br /> <br />A <br /> <br />AITENDANCV Commission members shall advise the designated Staff member or the <br />Commission chairperson of an anticipated absence from any regularly scheduled Planning <br />Commission meeting. Any member attending less than 20 meetings per year \vithout the <br />consent o[the Commission shall be deemed to have vacated the office, and such vacancy <br />shall be filled by the City Council pursuant to Section 401.03, Subd. 1, A leave of absence <br />may be granted by the consent of the Commission. <br /> <br />B. <br /> <br />('ONli7JCT OF INTf'REST: <br /> <br />1_ General Standard: No Commissioner shall be appointed with private or persona] <br />interests likely to conl1ict with the general public interest. If any person appointed to <br />the Commission shall find that their private or personal interests are involved in any <br />