Packet Materials for 2-26-1993 Meeting

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-2- By-Laws and submitting approved minutes and relevant materials to the City Clerk-Administrator for the purpose of maintaining a permanent record for public review . On or before December 31 of each year , the Secretary shall submit to the Chief Judge of the District Court , the City Clerk-Administrator and the Commission members the Chair' s approved annual report. Section 5 . Additional Personnel . The Commission may employ or designate an assistant to the Secretary. The Commission may employ or contract for personnel , as it deems necessary , to assist in framing , amending or revising the Charter as prescribed by Minnesota Statutes , Chapter 410 . Section 6 . Compensation. The members of the Commission shall receive no compensation . Section 7. Expenses . The cost of printing the Charter or any amendments or revisions to the Charter shall be paid by the City as directed by the Commission . The amount of reasonable and necessary Commission expenses shall be paid by the City , which expenses cannot exceed $1 , 500 in any one year unless the City Council authorizes additional expenses pursuant to Minnesota Statutes , Section 410 . 06 . Section 8 . Additional Duties. The officers of the Commission shall perform such other duties and functions as may from time to time be required by the Commission or its by-laws or rules . Section 9 . Elections. The Chair , Vice-Chair and Secretary shall be elected from among the members of the Commission at the first meeting after November lst in even-numbered years , and shall hold office for two years or until their successors are elected and qualified. The Chair shall conduct the election . Officers shall be declared elected and qualified by a simple majority vote of those present and voting . Newly elected officers shall take office at the close of the meeting in which the election is held. Section 10 . Vacancies . A vacancy in the office of Chair , Vice-Chair or Secretary , including a vacancy pursuant to Minnesota Statutes , Section 410 .05 or other provisions of state law or these by-laws , shall be filled by a special election by the Commission at its next meeting with the elected successor serving the unexpired term of office . Section 11 . Appointments . The Chair shall notify the City Clerk-Administrator at least three months prior to the expiration of any seat on the Commission , of the names of the incumbents and their expiration of office date so that the Clerk-Administrator may publicize the availability of openings on the Commission together with a summary of the application process . The Chair shall also notify members eligible for re-appointment at this time .