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Mounds View City Council <br />December 14, 1998 <br />Page 8 <br />had come in after the bidding process. Ms. Sanchez told the Council that Executone had <br />separately included a Y2K upgrade and also a Community Center addition of five phones only. <br />Mayor McCarty asked if the quote was part of the original bidding document. Ms. Sanchez said <br />it was not. Mayor McCarty said the discussion was limited to companies complying with the <br />original bid documents. City Attorney Long stated any bid received outside the bid <br />specifications would not be considered. <br />Koopmeiners asked Whiting to tell the Council what problems the City has encountered with the <br />current Executone system. Whiting said the system was not flexible when it came to hooking it <br />up with the Golf Course. Koopmeiners stated that Executone's inability to get problems resolved <br />had been very frustrating for the Police Department. Stigney noted if Executone upgraded the <br />system it would be "like new." <br />MOTION/SECOND: Stigney/McCarty to deny Resolution No. 5290, Approving a <br />Telecommunications Bid Award for City Hall, Community Center and Y2K upgrades and throw <br />out all bids. <br />Ms. Sanchez stated Executone's $15,000 option would not be "state of the art," rather it would be <br />a'band-aid' for the current system." <br />MOTION/SECOND: Quick/Gunn to call the question. <br />VOTE: Ayes - 4 Nays - 1 (Stigney) The motion carried <br />VOTE (On the original motion): Ayes - 1 (Stigney) Nays - 4 The motion failed. <br />MOTION/SECOND: Koopmeiners/Gunn to approve Resolution 5290, Approving a <br />Telecommunications Bid Award for City Hall, Community Center and Y2K Upgrades to Action <br />Systems. <br />Discussion: Stigney expressed his concern that the Council and staff did not understand the <br />system that Executone was bidding and it is a waste of the tax payers money to pay for a system <br />that is not what the City needs. Mayor McCarty said the staff is making a recommendation <br />based on what they know their needs to be. They have analyzed the bids and their <br />recommendation should be followed, he said. <br />VOTE: Ayes - 4 Nays - 1 (Stigney) The motion carried <br />H. Motion to Authorizing staff to select a vendor to provide vending machine services at the <br />Community Center and for the Mayor and Clerk Administrator to execute a contract in <br />