Agenda Packets - 2022/01/24 - Laserfiche WebLink

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Human Resources Director/City Clerk Page 3 City Clerk/Record Management/Office Management • Works cooperatively with Ramsey County on election activities and performs or delegates associated duties in accordance with the City Charter and with other prescribed laws and regulations. • Accepts candidate filings. • Oversees canvassing of election results and recount process in accordance with State and County requirements. • Acts as Data Compliance Official; performs records management activities, including code codification and file maintenance in accordance with the General Records Retention Schedule; maintains department files and indexes for use by self and other departments. Coordinates annual purge of documents for all departments. • Receives all legal processes served on the City; records, processes and distributes Summons and Complaints accordingly, i.e. City Attorney, City Administrator, League Attorney; maintains files on pending and ongoing litigation; collaborates with City Attorney and League Attorney when necessary. • Manages Communication Technician/Recycling Coordinator/Receptionist job performance; planning developmental goals to motivate staff which benefit City. • Actively pursues City Clerk IIMC certification if not already certified. City Newsletter Editor • Coordinates with City staff and community members to create timely/news worthy articles for City Newsletter, the Mounds View Matters. • Compose various employee communications, including articles for employee newsletter and benefit bulletins. • Edits incoming articles from staff and community members to ensure articles are prepared for newsletter. Administrative Activities • Oversees coordination of City recycling programs and services including, annual Clean -Up Day(s), promotional literature, and brochures with the Communication Technician/Recycling Coordinator/Receptionist. • Plans annual events for City Council (Town Hall meeting and employee appreciation luncheon, etc.). • Notarizes and certifies official documents. • Composes, types, and edits a variety of correspondence including letters, resolutions, proclamations, reports and other materials requiring judgement as to content, accuracy, and completeness. • Follows up on citizen and Council Member inquiries and requests for service, particularly those not resolved at the department level. • Effectively and respectfully communicates and interacts with Council, employees, other organizations, and citizen customers. Maintains a positive professional working relationship with all staff levels, other jurisdictions and outside agencies, and the general public. • Attends professional development workshops and conferences; stays up-to-date with new trends and innovations.