Laserfiche WebLink
If council wishes to tape/broadcast the per meeting cost from Nine North is $180 per meeting. <br />If just played on the channel there would be no additional cost. If Web Streamed additional fees <br />apply. Based on 12 meetings the cost per year is $2,160 <br />Options for council to consider including staff and fiscal impact.: <br />1. No change — staff states understanding of council consensus and if some action is needed, <br />states item will move to Council. No change to staff and fiscal impact. <br />2. Staff could — using the agenda, create a summary document that denotes what occurred <br />and publish that. Minimal impact to staff and no fiscal impact. <br />Example using this workshop agenda <br />1. Organized Solid Waste — Consensus on goals (detail them) and move to council (which <br />means a resolution will be developed) <br />2. Community Center— Discussion, consensus on x, y, z <br />3. Minutes— Option X and if 3, 4, 5, 6— Move to council as a resolution would be needed <br />3. Tape meeting and play on channel (New Brighton does this) — Minimal staff impact and <br />$2,160 per year. <br />4. Tape meeting, play on channel, and webcast — Minimal staff impact and $2,500 per year <br />(estimate) <br />5. Tape Meeting, Play on channel, webcast, and transcript meeting — Minimal impact to staff <br />and $6,000 per year (actual is $5,880, additional is for web -stream) <br />6. Same as five but instead of a transcript have actual minutes. Cost is the same but their will <br />be more than minimal impact as staff will have to work with vendor, sending minutes out to <br />council, making corrections, filing on M drive and into Laserfiche. <br />Council should discuss further and seek to find consensus on one of the 6 options and absent that, <br />provide further direction to staff on what other information is needed by council. <br />Resolutions: <br />At the last workshop staff was made aware that resolutions have been adopted requiring broadcasting <br />of meetings. Staff researched the issue and discovered the following. <br />Included in the packet are resolutions 5310, 5374, 5501, 5369, 5396, and 7583. <br />5310 was adopted in 1999 and requires all Created Boards and Commissions be cable casted. <br />5374 was adopted in the fall of 1999 and continues cable casting of all city meetings. <br />5501 was adopted in 2000 and required any meeting that was in the public space be cable casted. The <br />resolution was rescinded with Resolution 5557. <br />Resolution 5369 was adopted in 1999 and establishes policy on meetings cable casted. <br />Resolution 5396 was adopted in 1999 and establishes any meeting subject to open meeting law be cable <br />casted. That resolution was rescinded by resolution 5501 <br />Resolution 7583 was adopted February 2010 and effectively supplants all of the above and states all <br />public/open meeting law be cable cast with the exception of the HR committee and Cable Committee. <br />Staff is not aware of any resolution to rescind resolution 7583, thus; this is the guiding document. K & G <br />has advised that a resolution is not required to dismiss or rescind a resolution (and /or) its action if a <br />