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Don Peterson March 5, 2024 Page 3 E. General Athletic Field & Supply Analysis 1) The Consultant will conduct a general athletic field and supply analysis based upon information provided by the athletic associations and city programs. This is to determine general field usage and identify any major potential shortfalls for meeting athletic demands. This general analysis is not intended to provide an in depth study of field time or any detailed recommendations about athletic programming or scheduling. F. Park Dedication Review 1) The Consultant will undertake a review of the existing park dedication policies and compare them to peer communities to identify any areas of significant discrepancies. COMMUNITY ENAGAGEMENT A. Project Steering Committee / Task Force 1) The Client will select a diverse group of approximately 8-10 members to be part of a project steering committee to provide guidance, decision -making, and feedback based on their background or perspectives throughout the course of the project. The committee members will also interface with the greater community and their associations, as applicable, to enhance awareness of the system planning process and relay information back and forth. Up to three (3) meetings will be held to include: a. Project Visioning: This meeting will be held to provide an overview of the planning process, identify methods for the committee members to help raise awareness of the project, identify primary project stakeholders to include in the process, gather input and concerns related to the existing park system, establish a draft set of project goals, and develop the framework for a project vision statement. This will include a brief review of previous planning efforts, such as the expansion of the community center. b. Planning Findings, Goals & Objectives: This meeting will be held following the completion of the needs analysis and community engagement efforts to review over the primary public findings. The members will also finalize the project vision and provide feedback on project goals and objectives. c. Draft Park System Plan Recommendations: This meeting will focus on review of the system plan recommendations for the parks, trails, and initial priorities in order to develop strategies for implementation and development of the CIP. B. Stakeholder Interviews 1) The Consultant will coordinate with the City to identify primary project stakeholders that can provide greater insight into the park and trail system from varying perspectives. This may include athletic associations, city staff, school district, Festival in the Park members, Chamber of Commerce, watershed district, etc. The Consultant will include one full day of in -person meetings for up to six (6) stakeholder groups, each lasting approximately one hour. Additional meetings can be added to the scope as needed. C. Open House Meetings 1) The Consultant will facilitate up to three (3) public open house style meetings, as follows: a. Project Visioning & Brainstorming: This interactive meeting will inform the public of the upcoming project process and will include a small presentation followed by interactive engagement activities to gather quick input related to issues, concerns, desires, and community visions as it relates to the future of the park and trail system. \\wsbgvfiles01.wsbeng.local\resources\.Clients All\Mounds View\Proposals\2024 Park System Plan Proposal\Letter Proposal_2024 Park System Plan.docx