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6.2 Form of Request. Any person may request data verbally or in writing. Data will <br /> be released depending on whether or not the City has stored the data requested and whether <br /> the data is classified as public, nonpublic, protected nonpublic or is copyrighted. <br /> All requests to view or receive a reproduction of nonpublic or protected nonpublic <br /> information must be made in writing in order to verify identity. All requests to receive a <br /> reproduction of copyrighted public, nonpublic or protected nonpublic information must be <br /> made in writing in order to determine if the request for copyrighted material qualifies for <br /> release under copyright law of the United States (Title 17 of the United States Code). The <br /> Responsible Authority will provide a form (Exhibit 3) to document the requesting party's <br /> identity, the information requested, and the City's response; however, any person may <br /> request data verbally or in writing as long as the request includes documentation of the <br /> requesting party's identity and a detailed description of the information requested. <br /> 6.3 Identification of Requesting Party. The Responsible Authority must verify the <br /> identity of the requesting party as a person entitled to access when nonpublic or protected <br /> nonpublic data is requested. The Responsible Authority must also verify the identity of <br /> the requesting party as a person entitled to access when copies of copyrighted private, <br /> nonpublic, or protected nonpublic data is requested. Identity can be established through <br /> personal knowledge, presentation of photo identification, comparison of the data subject's <br /> signature on a consent form with the person's signature in City records,or other reasonable <br /> means. <br /> 6.4 Time Limits. Requests will be received and processed at Mounds View City Hall <br /> only during normal business hours. The response must be immediate,if possible,or prompt <br /> and reasonable, if an immediate response is not possible. <br /> 6.5 Fees. Fees will be charged in the same manner as for public information and are <br /> summarized in Exhibit 2. <br /> 6.6 Accessibility of Records. Upon request by an individual, records must be made <br /> available within a reasonable time period to persons with disabilities in a manner consistent <br /> with state and federal laws prohibiting discrimination against persons with disabilities. <br /> Reasonable modifications must be made in any policies, practices and procedures that <br /> might otherwise deny equal access to records to individuals with disabilities. This <br /> requirement does not apply to (1) technology procured or developed prior to January 1, <br /> 2013, unless substantially modified or substantially enhanced after January 1, 2013 or(2) <br /> records that cannot be reasonably modified to be accessible without an undue burden as <br /> defined in Minnesota Statutes Section 16E.015, subd. 4 to the public entity or (3) except <br /> as otherwise provided in Minnesota Statutes Chapter 16E. <br /> 7.0 Temporary Classification. If the Responsible Authority determines information not <br /> expressly classified by law should be protected, the Responsible Authority may apply to the <br /> Department of Administration Commissioner for permission to classify information as private, <br /> confidential, nonpublic or protected nonpublic for its own use and for the use of other <br /> i�9 <br />