Minutes - 2005/05/09 - Laserfiche WebLink

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Mounds View City Council May 9, 2005 Regular Meeting Page 7 • City Administrator Ulrich explained that once a bid is awarded there are no further negotiations and changes to the bid are not allowed. Mayor Marty stated that the job has been completed now for several weeks and asked if they should pull this item and hold the check until they can find out if City Staff did anything to reduce the amount of the bill. Council Member Flaherty asked what the typical process is for making payments on a bill. Finance Director Hansen explained that they typically try to pay the bills within 30-days of the invoice or when the job is completed. He further explained that if there is a dispute on the billing the City can hold the payment for further clarification, otherwise, if there are no problems they must pay the invoice within the 30-day timeframe. Council Member Thomas that she would like a full breakdown on the invoice so that Council knows exactly what work was done by City Staff and by the contractor. She explained that she is not clear on what the bid applies to because they changed the work process and materials. Finance Director Hansen clarified that this is more of an issue with the City Staff than the actual job. He stated that he does not believe this would constitute a problem. • City Administrator Ulrich stated that he would have to clarify further adding that the direction given at that time was that they could not send back the molding and that the trade-off for City labor was not what was discussed with him. Council Member Stigney stated that he would not support this without further clarification. MOTION/SECOND. Marty/Gunn To Approve Item 8A, Final Payment to Abbey Carpet for Mounds View Community Center Carpet Replacement Project. Ayes-4 Nays-1 (Stigney) Motion carried. Council Member Stigney referenced Item 8D stating that he does not support hiring Mr. Manthis to this position. Mayor Marty stated that Mr. Manthis has been in this position, as an outside contractor, for several years adding that they have received very positive feedback. Ms. Burg stated that Mr. Manthis is at the top level as far as golf professionals go noting that he is retired and does sub-contract at the Bridges. She stated that he works at several courses and is very skilled. MOTION/SECOND. Gunn/Flaherty To Approve Resolution 6S 18 Golf Professional Services. . Ayes - 4 Nays - 1 (Stigney) Motion carried.