Minutes - 2005/07/25 - Laserfiche WebLink

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Mounds View City Council July 25, 2005 Regular Meeting Page 16 . changed out due to energy issues. He referenced the project manual noting that for utility items they would normally have line items for each item adding that he would clarify with S.E.H. to determine if this would be included. Council Member Stigney stated that what he reads is that the detailed plans and specifications have been completed, have been submitted for review and they are going out for bid already. Public Works Director Lee confirmed that they are sending the plans and specifications out for bid and when the bids come back, depending on how the bids are structured, they might have a line item broken down for each item of the project. Council Member Stigney stated that he has problems with the plans and specifications. He stated that he does not want to go out, get bids and accept the lowest bid. He asked if they would have line item veto ability. Public Works Director Lee stated that he does not have an answer to that adding that he is open to deferring the decision until he can get an answer from S.E.H. Council Member Stigney stated that this is important and the City should confine this to health and welfare issues not total rehabilitation of City Hall. He stated that when this project was first introduced it was due to the structural integrity of this building. He stated that Staff should get • back to this concept adding that if there are structural problems that are causing health and welfare issues for the employees this is what should be addressed and drop all the rest of this. Council Member Thomas stated that this is basically her question noting that if the City does put this out to bid without having a list then the City would be in the same problem as the Groveland building. She asked if they should set it up so that items are set up as bid alternates that could be removed or could they remove items once the bid has been received. Public Works Director Lee stated that it would be much easier to set it up as a bid alternate at the beginning. He stated that what should probably happen at this point is to go through the plans in detail and identify what items should be designated as bid alternates. Council Member Gunn stated that it was her understanding that Council had already gone through this and determined what should be done for the health, safety and well being of the employees in this building. She clarified that it was not just structural items it was also interior items including plumbing, wiring and ductwork. She agreed that the plan should be more specific. Council Member Flaherty stated that the Council could encourage value engineering and ask the bidders that come in, to look for alternatives and utilize valued engineering. He suggested including this in the actual document as a part of the process. • Council Member Stigney stated that almost everything in the bid would be alternate.. He asked what fund this would come from to pay for this.