Minutes - 2009/04/13 - Laserfiche WebLink

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Mounds View City Council Apri113, 2009 Regular Meeting Page 10 . MOTION/SECOND: Gum~/Mueller. To Waive the Reading and Adopt Resolution 7437, Approving the Purchase Agreement for Wetland Banking Credits for the County Road 10 Trailway Project: Segments 1-5 Project, and Authorizing Payment. Ayes - 5 Nays - 0 Motion carried. I. Resolution 7438, Approving Change Order No. 1 to the Construction Contract for the 2009-2010 Street and Utility Improvement Project. Mr. Rhein presented staff's recommendation to approve Change Order No. 1 and clarified that it is not changing the scope of the project. He explained that a number of root control locations were identified in the project so it was discussed and decided to include it in the bid and to ask the contractor if a reduced price could be obtained if that work was expanded. The contractor agreed to reduce the price by 12% and Public Works indicated they would not be able to obtain a better price. Staff determined some spot repairs were needed but slip lining was able to address that repair at a lower cost. The Change Order adds that work into the contract and deletes some spot repairs. The net result adds $113,552.17 to the contract, which is $11,000 less than the budgeted amount. Council Member Mueller asked about the need to follow the bid process since the work is over $100,000. Mr. Rhein reviewed the competitive bidding laws and explained that process would • have resulted in a 6-8 week project delay but the Change Order process would allow the work to be underway next week. In this case, the rules allow a Change Order process because it is a $4 million project and the change is only $100,000. Mr. Rhein stated the budget includes $15,000 to $20,000 for chemical root application but it takes 6-8 years to treat the entire City and the roots can grow back within one year. Slip lining is more expensive but saves costs since it lasts 80-100 years, as long as the pipe itself. Mayor Flaherty stated he does not like change orders, especially for a project that has not yet started. Finance Director Beer advised the $113,000 is already budgeted in the Sewer Fund for root control and slip lining. MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7438, Approving Change Order No. 1 to the Construction Contract for the 2009-2010 Street and Utility Improvement Project. Council Member Stigney asked if budgeting is required for spot chemical treatment and how much money this work will save. Mr. Rhein explained there are a large number of sewer lines outside of the first project area with root problems so until they are all slip lined, chemical root control will continue to be needed. Council Member Mueller asked whether there are funds remaining should additional spot chemical treatment be needed. Finance Director Beer stated $10,000 remains for maintenance work.