Agenda Packets - 1983/10/10 - Laserfiche WebLink

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Page 3 Subcommittee Meeting The city is still hopeful of the project moving quickly enough to meet the rules and will be sending a letter to George Quickstad before October, 1983, updating the situation. 1 RECOMMENDED ACTION: The construction needs for the City of Chaska be reduced by 2 times their present construction fund balance less current construction allotment prior to the 1983 apportionments, unless significant progress is made in accordance with the guidelines which would result in the unencumbered con- struction fund balance being reduced by December 31, 1983,conform to the regu- lation. In the event that the screening committee accepts the probability that the construction will, indeed, occur late in 1983 and does not move to have the construction needs adjusted and said project does not, in fact, move at the anticipated rate before the end of 1983; then is is further recommended that in 1984 the needs be adjusted for the City of Chaska by reducing it by a factor of 2 times the balance in the construction fund that existed as of June 30, 1983. AMOUNT AVAILABLE 1983 CONSTRUCTION AS OF 6/30/83 ALLOTMENT RATIO 3. HUTCHINSON $358,563 $151,016 2.37 Marlow Priebe, Director of Engineering for the City of Hutchinson, represented the community at the meeting. He stated that this past year did award a con- tract, but found that past overpayments from the state has caused the entire amount of his requested use of MSAS funds to be eliminated. The city is, however, also progressing on five other MSAS projects with an es- timated total MSAS funding of $236,483. On three of these projects hearings have already been held and it is expected that bids would be taken during 1983. These projects total approximately $87,700 of estimated MSAS funds. The com- mittee indicated that at the very latest, these bid dates should be established by December 1, 1983. RECOMMENDED ACTION: The construction needs for the City of Hutchinson be reduced by 2 times their present construction fund less the current construction allot- ment period to the 1983 apportionment unless they have succeeded in progressing projects to the point of having bid dates established by December 1, 1983, which would bring their construction balance into line with the rules. In the event that the screening committee accepts the probability that the construction will, indeed, occur late in 1983 and does not move to have the construction needs ad- justed and said project does not, in fact, move at the anticipated rate before the end of 1983; then it is further recommended that in 1984 the needs be ad- justed for the City of Hutchinson by reducing it by a factor of 2 times the bal- ance in the construction fund that existed as of June 30, 1983. AMOUNT AVAILABLE 1983 CONSTRUCTION AS OF 6/30/83 ALLOTMENT RATIO 4. LITCHFIELD $330,095 $114,586 2.88 IWayne Carlson, City Administrator, represented the community at the meeting. He informed the committee that on July 15, 1983, the State Aid Project 47-611-18 -60-